Job Information
Metro Nashville Government Office Support Specialist 1 - Administration in Nashville, Tennessee
Office Support Specialist 1 - Administration
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Office Support Specialist 1 - Administration
Salary
$44,122.33 Annually
Location
Nashville, TN
Job Type
Full-Time Civil Service
Job Number
25048E
Department
Parks
Division
Support Services
Opening Date
09/26/2024
Closing Date
10/9/2024 11:59 PM Central
Description
Benefits
Questions
Position Description
The Office Support Specialist 1 - Administration position is a full time Civil Service position in the Metro Parks and Recreation Department – Finance and Administration Division. This position will perform a wide range of clerical or administrative processes or procedures, supporting specific projects in various areas of business operations or lending support to other divisions on joint projects, tasks or shared goals.
Metro’s Parks and Recreation Department has something for everyone through its variety of strategically placed facilities and programs. Parks offers cultural arts and fitness classes, dog parks and nature programs and 16,000 acres of open space, including 121 parks and 19 greenways. Ice hockey, sports leagues, art galleries and much more are among the offerings. An active and fun place where there is always something going on, Parks might be just the place for you.
Typical Duties
Performs a range of routine administrative and clerical duties.
Uses advanced computer skills to manipulate, convert, create, and/or distribute documents within Microsoft Office suite.
Ensures that consideration and courtesy are provided for the public and internal team members.
Operates various office machines.
Covers the reception desk when needed.
Completes administrative duties such as filing, typing, copying, data entry, scanning, etc.
Producing and distributing correspondence (memos, letters, faxes, forms).
Answers and directs phone calls.
Replies to email, telephone, or face to face inquiries.
Provides customer service for and directing office visitors and employees.
Provides polite and professional communication.
Assists in generating reports.
May assist in taking accurate meeting minutes.
May help with organizing and scheduling appointments and meetings.
May book conference rooms and meeting areas.
May serve as a requester in the procurement process - ordering office supplies, etc.
May help in storeroom operation.
Completes or performs other duties or responsibilities as needed.
Minimum Qualifications
Education and Experience:
High School Diploma or equivalent and four (4) years of increasingly responsible clerical/administrative experience.
LICENSES REQUIRED: Valid Driver's License
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
Experience utilizing MS Office (Outlook, Word, Excel, PowerPoint)
Customer Service Experience
Experience forwarding calls with a muliti-line phone
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
01
Do you have a valid Driver License?
Yes
No
02
What is the highest level of education you have completed?
No diploma
High School Diploma or equivalent
Associate's Degree
Bachelor's Degree
Master's Degree
03
Indicate how many years of increasingly responsible clerical/administrative experience you have.
no experience
4 or more years
04
Describe your increasingly responsible clerical/administrative experience. If no experience please type "N/A"
05
Describe your experience utilizing MS Office (Outlook, Word, Excel, PowerPoint). If no experience please type "N/A"
06
Do you have experience answering/forwarding calls with a muliti-line phone?
Yes
No
Required Question
Agency
Metropolitan Government of Nashville & Davidson County
Address
Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210
Phone
(615) 862-6640
Website
http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx
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