Job Information
House of Blues LN Concerts, Logistics Coordinator - Brooklyn Bowl Nashville in Nashville, Tennessee
Job Summary:
WHO ARE WE?
Brooklyn Bowl Nashville is the ultimate night out, with state-of-the-art sound and lighting, 19 premier bowling lanes, 4 bars and comfort food by acclaimed Blue Ribbon restaurant group. Accommodating up to 1,200 people, Brooklyn Bowl is the premier event venue in Nashville, offering an exceptional culinary and entertainment experience and full-service event production.
We are looking for an events professional who can help support a team of 2 or more, loves helping a business grow and most importantly, is fun! You’ll have the opportunity to assist the Sales Team with daily tasks while contributing to the overall team environment and positively impacting our operations.
Successful people in this role will thrive in a non-traditional work environment, can easily and successfully transition from one task to another, have a strong work ethic and understand the importance of their contribution to making the team successful. Reports to the Director of Sales & Events.
Responsibilities:
Tasks include answering phones, giving site visits as needed, mailing sales packages, maintain and reconcile files, putting together client gifts, SEOs, invoices, thank you emails, and other sales related documents for sales manager approval
Input event bookings into the reservation and catering sheets along with communicating effectively with all departments once an event has been booked
Prospecting potential clients
Keep the Sales office organized.
Assist with updating and pulling reports in systems including but not limited to: Tripleseat, Caterease, Clover, TM1, etc.
Make menu cards and other tools needed for events
Attend all necessary meetings/trainings
Serve as liaison between Sales management and clients. Onsite contact for events as needed.
Responsible for Special Event Order packets for Production meeting
Responsible for updating all tentative and prospective events
Responsible for all deposits, updating corresponding systems, routing to Finance and sending copies to clients
Minimum Position Requirements for candidates:
Minimum 2 years of office administrative duties (hospitality experience a plus)
Excellent communication skills including answering phones, responding to emails and voicemails.
Strong time management skills are a must
Ability to deal with client requests while maintaining professionalism
Strong ability to multitask while maintaining attention to detail
Develop and maintain positive working relationship with all venue departments
Strong organizational and priority setting skills
Experience in sales tracking software
Proficient in all Microsoft Office, Google Docs, Excel and Google Sheets
Ability to work in a fast-paced environment
Flexible schedule to include working nights and weekends when needed
Strong work ethic to include attendance, quality of work and support of colleagues
Any and all aspects of this job can expand at any time so candidate must be moldable and open to change