Experience Inc. Jobs

Description We are seeking an Administrative Assistant located in Napa, California. This role is crucial for the seamless functioning of our organization, involving a wide array of administrative tasks, meeting coordination, and front desk support. This opportunity offers a contract to permanent employment arrangement.

Responsibilities:

• Coordinating a variety of administrative tasks to ensure an effective workflow, including managing schedules and communications.

• Providing front desk support, including greeting and directing visitors, managing incoming and outgoing mail, and fielding phone calls and inquiries.

• Executing comprehensive meeting coordination, from scheduling and agenda preparation, to room and technology setup, to catering and event setup, and on-site coordination and cleanup.

• Assisting with additional tasks as directed by leadership.

• Collaborating with various departments to ensure smooth communication and coordination between teams.

• Handling data entry and email correspondence.

• Utilizing Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, for various administrative tasks.

• Managing inbound and outbound calls and scheduling appointments.

• Providing exceptional customer service. Requirements

• Bilingual in English and Spanish is REQUIRED

• Proficiency in answering inbound calls efficiently and professionally

• Exceptional customer service skills, with the ability to handle customer queries and complaints

• Experience with data entry, ensuring accuracy and attention to detail

• Ability to manage email correspondence, including composing, sending, and organizing emails

• Capability to manage both inbound and outbound calls, maintaining a high level of professionalism

• Proficient in Microsoft Excel, with the ability to compile data, create spreadsheets, and use advanced functions

• Skilled in Microsoft Outlook for managing emails, schedules, and contacts

• Familiarity with Microsoft PowerPoint for creating, editing, and presenting slideshows

• Proficiency in Microsoft Word for creating and editing documents

• Ability to schedule appointments, manage calendars, and coordinate meetings efficiently

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .