Job Information
Stephen F. Austin State University Business Coordinator (College of Business Dean's office) in Nacogdoches, Texas
Business Coordinator (College of Business Dean's office) Bookmark this Posting Print Preview | Apply for this Job
Please see Special Instructions for more details.
Please indicate in your cover letter how your past experience relates to the required and preferred qualifications of the position. Also, please review the "Specific Job Requirements/Duties for this Posting" section for more details about the position job duties.
Posting Details
Position Information
Job Title Business Coordinator (College of Business Dean's office)
Full Time/Part Time Full Time
FLSA Non-Exempt
General Job Description
This is a journey-level position responsible for overseeing the business and financial operations of the dean’s office and college. Responsible for accounting, bookkeeping, and recordkeeping, balancing accounts and preparing reports, and administering budgets. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the assigned supervisor.
Essential Job Functions
Coordinates accounting/bookkeeping functions within the dean’s office and the college.
Assists in administering budgets by developing, maintaining, and analyzing budget reports; tracks budget changes.
Maintains, manages, and reconciles receivables, accounts payable, budgets, and other business accounts within the college.
Coordinates office travel and provides oversight of unit travel.
Reviews accounts for errors and discrepancies.
Initiates and processes requisitions for purchases; maintains requisitions for purchasing inventory of equipment and supplies.
Support academic units in establishing and maintaining accurate shadow budget spreadsheets.
Assists academic units and grants with accounting related functions.
Verifies the accuracy of accounting data and entries.
Prepares daily, monthly, quarterly, annual, and special reports.
Attends staff training and assists with special events as needed.
Interprets academic unit, college, and university policies and procedures to students, faculty, staff, and the general public.
Maintains and updates dean’s office and college procedures.
Researches dean’s office and college accounts as required.
Non-Essential Job Functions
May train and supervise student workers.
May serve on college or campus-wide committees.
Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
Knowledge of, or the ability to learn, university fiscal regulations, policies, and procedures.
Knowledge of bookkeeping and accounting procedures and methods, and ability to apply them to specific situations.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Skill in using computer applications including spreadsheet, database, presentation, and word processing software.
Skill in completing assignments accurately and with attention to detail.
Ability to learn office and university-specific software.
Ability to set priorities and complete assignments on time.
Ability to compile, organize, interpret, and communicate accounting data and results in a concise format.
Ability to accurately prepare and maintain records, files, and reports.
Ability to work with and maintain confidential information.
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Physical Demands
Required Education
Bachelor’s degree in accounting, business, or a related field is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.
Required Experience and Training
Two years of related experience is required. Experience in bookkeeping or fiscal accounting, general office procedures, and computer data entry and retrieval is required.
Preferred Qualifications
Experience in higher education is preferred.
Special Conditions for Eligibility
This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to Computer and Network Security policy.
Min Pay Rate
Mid Pay Rate
Salary Information Salary Grade - 15
Specific Job Requirements/Duties for this Posting
This position is located in the Rusche College of Business and reports to the Associate Dean for Faculty and Administration. Duties include training and supervising graduate assistants, maintaining and monitoring business accounts, processing scholarships for the college, managing purchases (including requisitions and procurement card [P-card] transactions), assisting with accreditation reporting, processing maintenance requests and special building-related projects; may assist with special events hosted by the Rusche College of Business. The position may coordinate office travel requests and reimbursements.
Is Background Check Required? Yes
Benefit and Retirement Eligibility
This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
Posting Number S2024-136
Candidates Eligible to Apply Open to all qualified applicants
Number of Positions Available 1
Posted Date 09/16/2024
Review Start Date
Close Date
Work Schedule
Open Until Filled Yes
Special Instructions to Applicants
Please indicate in your cover letter how your past experience relates to the required and preferred qualifications of the position. Also, please review the “Specific Job Requirements/Duties for this Posting” section for more details about the position job duties.
Posting Quick Link https://careers.sfasu.edu/postings/12095
Contact Information
Contact Name Kristi Howard
Contact Phone (936)468-1047
Contact Email howardkd3@sfasu.edu
Contact Information Applicants will be contacted by the hiring department if selected for an interview If you have technical questions about this job posting, please contact HR at (936) 468-2304.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Which of the following best represents your education background?
Completed High School Diploma or GED
Completed some college
Completed Associates Degree
Completed Bachelor's Degree
Completed Master's Degree
Completed Doctoral Degree or ABD
If you completed a college degree, please indicate your major field of study.
- Which of the following best represents the number of years experience you possess relating to the job to which you are applying?
Less than two years
Two to three years
Four to five years
Six to seven years
Eight to nine years
Ten or more years
- Do you have experience in bookkeeping or fiscal accounting, general office procedures, and computer data entry and retrieval?
Yes
No
- Please describe your higher education experience.
(Open Ended Question)
- Are you a current employee of the university?
Yes
No
Documents Needed To Apply
Required Documents
Resume
Cover Letter
List of References
Optional Documents
Transcript(s)
Letter of Recommendation