Experience Inc. Jobs

Description

Our client in Muskegon is currently looking to add an Administrative Assistant to join their team to support a more technical engineering team. This position will be a mix of project coordination, vendor communication, metric tracking, and supporting variety of compliance needs.

Role and Responsibilities

Role Specific Responsibilities

• Assumes responsibility for performing a broad range of administrative tasks to enhance the Department's effectiveness and efficiency

• Develops forms and spreadsheets, including Pivot Tables, to track project costs by compiling data from various sources

• Organizes and maintains departmental information, including vessel maintenance systems, engineering reports, technical documents, and relevant correspondence

• Generates, formats, and proofreads emails, reports, and memos with meticulous attention to detail and accuracy

• Assists in coordinating meetings, appointments, and travel arrangements for engineering staff, ensuring smooth communication and scheduling

• Supports purchasing and logistics activities, including procuring and expediting critical equipment, coordinating shipping and receiving materials, and monitoring shipments for timely completion

• Implements and maintains document control procedures to ensure the accuracy, completeness, and security of engineering documents and records

• Ensures compliance with relevant regulations and standards for marine transportation engineering documentation and procedures

• Assists and supports other departmental administrative assistants, promoting a collaborative and efficient work environment

• Performs additional duties as assigned

  Requirements

Education

• High School Diploma or equivalent

• Associate or bachelor’s degree preferred

• Previous experience in administrative roles, preferably within engineering or a marine transportation environment

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