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The Position:

Sr. Specialist, Accounts Payable (Mandarin) is responsible for the efficient management and prioritization of accounts payable tasks to ensure compliance in Accounts Payable Service Level Agreements. Accurate processing and monitoring of invoices and credit notes, in line with tax, legal requirements and Boehringer Ingelheim internal guidelines. Execute accounts payable tasks and processes in all relevant systems, review, and follow-ups of all Accounts Payable reports. Actively assist involved business functions with the Accounts Payable process (eg. procurement, local business partners, sourcing, first level support, and others.)

Duties and Responsibilities:

• Adherence to Accounts Payable Service Level Agreement, ensure 100% of invoice posting and handling of tickets (processing and allocation)

• Responsible in providing end of day status (invoices and tickets)

• Responsible in mailbox monitoring (email handling, responding to queries, Vendor Unknown Company Code handling and mailboxes (error folder monitoring).

• On time execution, review, and follow-ups of all Accounts Payable reports:

• Ageing Report

• Blocked Report

• Vendor Debit Balance Report

• Goods Receipt Invoice Receipt Report

• Duplicate review

• Termination report

• Approval queue monitoring

• Ensure on time payment proposal review

• Review of exception list

• Monitor Outgoing Payment Control

• Monitor returned/rejected payments and take proper action.

• Proper handling of urgent payment requests

• Proper handling of refund payment-vendor confirmation from Order to Cash

• Proper handling of request for reversal/refund transactions

• Proper handling of issue that requires investigation to provide root cause analysis.

• Involvement in training to new employee/s: work shadowing and side-by-side processing

• Involvement in audit support (e.g. validation of vendor balance confirmation per books; providing sample documents).

• Involvement in Business Continuity Management

• Drive team huddles including the preparation of minutes of the meeting.

• Ensure on time completion of Learning One Source trainings including enrollment if any to internal/external trainings.

• Build relationship with stakeholders/business partners.

• Build relationship with other Source to Pay teams.

Requirements:

• Bachelor’s degree in business Finance, Accounting, Business Administration or similar course

• Experienced in relevant Source to Pay end to end process, preferably Accounts Payable process

• Accounts Payable or similar role with 3-5 years of professional experience or in related accounting/finance/expense area

• Experience in issue investigation and resolution

• Intercultural experience, worked in an international environment with international clients and/or worked in an international team

• Customer Service Delivery skills

• Defining priorities and manage time effectively

• Basic finance system experience (eg. SAP FI-MM and Accounts Payable interfaces)

• Microsoft Office: Outlook, Word, Excel, and PowerPoint

• Fluency in English (Language) for both written and spoken.

• Fluency in Mandarin (Language) for both written and spoken

All qualified applicants will receive consideration for employment without regard to a person’s actual or perceived race, including natural hairstyles, hair texture and protective hairstyles; color; creed; religion; national origin; age; ancestry; citizenship status, marital status; gender, gender identity or expression; sexual orientation, mental, physical or intellectual disability, veteran status; pregnancy, childbirth or related medical condition; genetic information (including the refusal to submit to genetic testing) or any other class or characteristic protected by applicable law.