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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2252290

rrUniversity of Idaho

rrAdministrative Specialist II

rrLocation: Moscow, Off Campus Location - This position is eligible for remote or hybrid work locations

rrDivision/College: Vice Provost of Faculty

rrEmployee Category: Classified

rrPay Range: \$19.65 per hour or higher depending on education and experience

rrFTE: 1.0

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines

rrPreferred Qualifications:

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• Bachelors degree
• Experience receiving and referring inquiries and visitors
• Experience with integrated communication systems including but not limited to Teams, Zoom, Outlook, One-Drive, Sharepoint
• Experience handling confidential information and discretion with highly sensitive information and situations
• Ability to communicate and collaborate with numerous on-campus partners
• Demonstrated ability to use email and web software to send and receive communications, information, and process business transactions
• Demonstrated ability, with minimal supervisions, to independently coordinate/process delegated assignments, sometimes with complexity
• Ability to take initiative to plan and complete assigned projects; recognize errors and solve problems to make improvements short and long term
• Working knowledge of Banner modules

rrPhysical Requirements & Working Conditions:

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• None

None

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rRequired Licensures, Certifications or other

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rPosting Number: SP004558P

rrPosting Date: 08/15/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rTo apply, please submit a resume, list of at least 3 references and a letter of qualification addressing how you meet all required qualifications and any/all preferred qualifications. Examples of how you meet qualifications within the context of the position duties are encouraged.

The position is open until filled but priority will be given to applications submitted by the first consideration date of August 29, 2024.

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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