Experience Inc. Jobs

Description The Reed School of Media and Communications in the College of Creative Arts and Media at West Virginia University is currently accepting applications for a Temporary Administrative and Accounting Assistant. About the Opportunity This position serves grant administration needs of the College and specific administrative assistant needs for the Reed School of Media and Communications. This is a new position that will report to the college's Chief Business Officer. Assignment Length: Approximately 8.5 months Pay Grade: 14 What you'll do: College of Creative Arts & Media Grant Administrator duties: Work with faculty to help prepare pre-award grant budgets. Establish and maintain College grant records database. Monitor and alert faculty to upcoming grant reporting deadlines and submit financial reports related to them. Work closely with the College's Chief Budget Officer to ensure grant reports and reconciliations are performed in a timely manner. Compile and present financial information detailing expenditures, availability of funds, costs, etc. to determine the financial status of grants. Research missing documentation to support transactions, as needed. Ensure all transactions are valid and that proper accounting codes are assigned. Function in the role of a Departmental Procurement Card Coordinator. Complete paperwork and submit according to the established guidelines of the EBO, University, Office of Sponsored Programs, or state and federal guidelines. Make purchases and handle reimbursements/payments for grant-related expenses. Reed School of Media & Communications Admin Asst duties: Function in the role of a Departmental Procurement Card Coordinator Accurately complete paperwork related to Procurement card purchases, purchase orders, employee reimbursements, etc. as needed and submit according to the established guidelines of the EBO, University, or state and federal guidelines. Submit travel pre-approval authorizations to the Director or her designee and manage reservations made on School PCard. Interpret university travel regulations for faculty, staff and students, as needed. Submit travel documentation, when needed, for reimbursement after verifying compliance with state and grant regulations. Trace reimbursement requests through the university and state systems when payment is not received in a reasonable time. Maintain a shared spreadsheet with up-to-date information to track completed travel and purpose and any travel grants received. Work closely with the College's Chief Budget Officer to ensure travel reports and reconciliations are performed in a timely manner. Answer the phone and greet visitors, staff, & faculty, as needed. Take minutes of School of Media and Communications faculty and staff meetings. Qualifications Associate degree, preferably in business, accounting, administration, finance; or an equivalent combination of education and experience. A minimum of two (2) years of experience in the following:

Providing both reactive and proactive administrative support to a department or business unit. Maintaining and tracking various deadlines and budgets. Accounting, financial reporting, payables, or procurement cards. Interpersonal and customer service skills, including electronic, verbal, written and oral skills to work with a variety of faculty and administrators. Organizational and time management skills required... For full info follow application link.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.