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The Payroll Administrator will manage the weekly payroll process, including related reporting, process documentation, and optimization efforts while supporting the overall responsibilities of the Manager.

This role ensures timely, accurate, and complete payroll processing for Randstad Canada, balancing business facilitation with customer satisfaction and enhancing operating working capital.

Tasks & Responsibilities

• Compile employee time from time sheets.

• Review time sheets in order to detect and reconcile payroll discrepancies.

• Prepare and balance period-end reports.

• Process employee records of employment.

• Issue and record adjustments to pay for previous errors or retroactive increases.

• Keep informed about changes in tax and deduction laws that apply to the payroll process.

• Provide excellent customer service to the field on any inquiries from temporary employees.

• Document all existing procedures and processes

• Research and resolve operational issues presented by the internal staff and field personnel

• Conduct any general duties, specific projects and responsibilities, as assigned or required by the department leadership

Qualifications

• Canadian Payroll Association Payroll Compliance Practitioner (PCP) certification preferred

• Minimum of 2 years experience in payroll with high volume and hourly pay

• Experience processing multi-province payroll (including Quebec)

• Solid understanding of payroll systems, labour & fiscal legislation

• Advanced skills in Microsoft Excel, JDE Oracle, and payroll systems

• Bachelor's degree in Business Administration, HR, or Accounting preferred but not required

• Knowledge of Randstad operations and systems is an asset

• French written and verbal communication skills an asset

Key competences

• Must be a team player with the ability to maintain a positive attitude in an extremely fast-paced environment

• Excellent attention to detail and accuracyProcess oriented and analytical

• Candidate should possess strong communication, analytical thinking and systems skills

• Self starter; comfortable challenging the status quo

• Energetic, enthusiastic and customer service focused attitude

• Result driven, ability to get things done

L'administrateur de la paie gérera le processus de paie hebdomadaire, y compris les rapports connexes, la documentation du processus et les efforts d'optimisation, tout en soutenant les responsabilités globales du gestionnaire.

Le titulaire de ce poste veille à ce que le traitement de la paie pour Randstad Canada se fasse en temps voulu, de manière précise et complète, en conciliant la facilitation des affaires avec la satisfaction des clients et l'amélioration du fonds de roulement opérationnel.

Tâches et responsabilités:

• Compiler les heures de travail des employés à partir des feuilles de temps.

• Examiner les feuilles de temps afin de détecter et de réconcilier les écarts de paie.

• Préparer et équilibrer les rapports de fin de période.

• Traiter les dossiers d'emploi des employés.

• Délivrer et enregistrer les ajustements de salaire pour les erreurs antérieures ou les augmentations rétroactives.

• Se tenir informé des changements dans les lois sur les impôts et les déductions qui s'appliquent au processus de paie.

• Fournir un excellent service à la clientèle sur le terrain pour toute demande de renseignements émanant d'employés temporaires.

• Documenter toutes les procédures et tous les processus existants.

• Rechercher et résoudre les problèmes opérationnels présentés par le personnel interne et le personnel de terrain.

• Effectuer toutes les tâches générales, les projets spécifiques et les responsabilités, tels que assignés ou requis par la direction du département.

Qualifications

• Certification de praticien en conformité de la paie (PCP) de l'Association canadienne de la paie, de préférence

• Minimum de 2 ans d'expérience dans le domaine de la paie avec un volume élevé et une rémunération à l'heure

• Expérience du traitement de la paie dans plusieurs provinces (y compris le Québec)

• Solide compréhension des systèmes de paie, de la législation du travail et de la législation fiscale

• Compétences avancées en Microsoft Excel, JDE Oracle et systèmes de paie

• Baccalauréat en administration des affaires, en ressources humaines ou en comptabilité (préférable mais non obligatoire)

• La connaissance des opérations et des systèmes de Randstad est un atout.

• Compétences en communication écrite et orale en français, un atout

Compétences clés

• Le candidat doit avoir l'esprit d'équipe et être capable de conserver une attitude positive dans un environnement où le rythme est extrêmement rapide.

• Excellent souci du détail et de l'exactitude Orientation vers les processus et esprit d'analyse

• Le candidat doit posséder de solides compétences en matière de communication, de réflexion analytique et de systèmes.

• Autonome, à l'aise dans la remise en question du statu quo

• Attitude énergique, enthousiaste et axée sur le service à la clientèle

• Orienté(e) vers les résultats, capable de faire avancer les choses

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.