Job Information
State of Vermont Administrative Services Coordinator I, II & III in Montpelier, Vermont
This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1237932
Overview
The Vermont State Archives and Records Administration (VSARA), a division of the Office of the Secretary of State, seeks an innovative, versatile, and service-oriented professional to provide and coordinate administrative and reference services to a wide range of internal and external stakeholders seeking assistance with authenticating, certifying or filing documents as well as access to government records and information.
Overview:
The ideal candidate for this public-facing position will possess outstanding customer service and teamwork, solid computer skills, demonstrated ability to multitask, sound analytical reasoning, and detail-oriented work while assuring the smooth and efficient operation of a busy government office.
What Will You Do?:
The Administrative Services Coordinator is the primary contact for VSARA\'s walk-in and onsite visitors, including researchers. At the Coordinator I level, you will work under the direct supervision of a senior team member or supervisor and perform functions related to VSARA\'s administrative and reference services by:
Coordinating reception activities, including welcoming visitors, answering and forwarding phone calls, and sending and receiving office correspondence.\ Authenticating Vermont public records and notarized documents for use abroad.\ Processing incoming filings as required under Vermont statute.\ Issuing certified and informational copies of Vermont vital records.\ Identifying gaps in administrative workflows and recommending improvements.\ Providing administrative and backup support to all VSARA units as needed.\ Coordinating and fulfilling other administrative functions as assigned.
The above duties require knowledge of office management methods, public administration principles, accounting principles, and the ability to: (1) read and interpret laws, rules, and regulations; (2) deliver information effectively, both orally and in writing; and (3) establish and maintain effective working relationships.
This position is classified as an Administrative Services Coordinator I by the Department of Human Resources and is being recruited at three levels.\ This position is fully in-person, no hybrid.
Environmental Factors
Work is performed in a standard office setting.