Job Information
PRIVATE INDUSTRY COUNCIL WESTMD(GB) ERSEA Supervisor in Monaca, Pennsylvania
Qualifications:
Education: Bachelor's degree in social work, social services, communications, marketing or related field
Experience: Two (2) years' experience in parent involvement/ social service area with one (1) year experience in management level/ supervisory position.
*Skills: *
- Ability to apply independent judgement.
- excellent oral and written communication skills
- ability to achieve goals with little supervision.
- ability to maintain confidentiality.
- ability to motivate and supervise others.
- machine operations could include calculator, telephone, photocopier, computer fax, scanner, etc
- knowledge of performance standards, policies and procedures, Head Start philosophy, and program operations.
- strong attention to detail
- ability wo work effectively as part of a team including soliciting support and assistance from colleagues and staff.
Job requirements and Essential job duties:
- Ensure head start performance standards and regulations are being met.
- Responsible for overseeing the enrollment process, placement of children, and parent contacts as defined in performance standards and procedures.
- Screening registrations
- Eligibility verifications
- Maintenance of waiting lists
- Re-enrollment process
- Assist in monitoring attendance.
- Assist with calculating average daily attendance and follow up with each center instructor/ supervisor.
- Assist with following up on irregular attendance/ unexcused absences with staff and parents.
- Provide input into planning programmatic goals.
- Prepare written reports.
- Compile data on children and their families that are participating in the program, withdrawals and waiting list.
- Compile statistical data related to program needs and eligibility.
- Compile enrollment lists for supervisors, classroom instructors/ aids and family service workers.
- Serve on a self-assessment team.
- Meet regularly with the PFCE Manager and staff.
- Discuss current CYS situations.
- Discuss enrollment/ recruitment situations.
- Assist with supporting and monitoring in-kind donations.
- Assist with parent concerns.
- Assist in the design/ ordering of promotional materials as related to recruitment and parent involvement.
- Responsible for recruitment, enrollment and placement of children in the HS program
- Supervises staff by:
- Reviewing and monitoring staff schedules
- Holding staff meetings with staff in assigned area of supervision.
- Giving immediate crisis feedback to staff on daily operational dysfunctions
- Responding to staff concerns/ questions via phone calls, memos, emails, etc.
- Working with other management members to plan, schedule, develop and implement staff training g
- Supporting staff in problem solving, day-to-day concerns, situations, etc.
- Complete yearly performance appraisals
- Reviewing forms submitted by staff and assuring accuracy as well as necessary follow-up.
- Reviewing children's files to ensure files are up-to-date and accurate.
- Approving b-weekly time sheets and travel vouchers for staff and self
- Reviewing and maintaining and tracking staff personal and professional development plans.
- Provide input on the updating of policies and procedures for ERSEA.
- Maintain and ensure the confidentiality of children's files.
- Responsible for agency child abuse and neglect procedures and reporting requirements of suspected child abuse and neglect in the event the PFCE manager is unavailable.
- Other duties as defined by the Head Start Director and/or assign supervisor when additional work is necessary to fulfill the obligations of the organization.
Qualifications:
Education: Bachelor's degree in social work, social services, communications, marketing or related field
- Experience:** Two (2) years' experience in parent involvement/ social service area with one (1) year experience in management level/ supervisory position.
*Skills: *
- Ability to apply independent judgement.
- excellent oral and written communication skills
- ability to achieve goals with little supervision.
- ability to maintain confidentiality.
- ability to motivate and supervise others.
- machine operations could include calculator, telephone, photocopier, computer fax, scanner, etc
- knowledge of performance standards, policies and procedures, Head Start philosophy, and program operations.
- strong attention to detail
- ability wo work effectively as part of a team including soliciting support and assistance from colleagues and staff.
Job requirements and Essential job duties:
Ensure head start performance standards and regulations are being met.
Responsible for overseeing the enrollment process, placement of children, and parent contacts as defined in performance standards and procedures.
- Screening registrations
- Eligibility verifications
- Maintenance of waiting lists
- Re-enrollment process
Assist in monitoring attendance.
- Assist with calculating average daily attendance and follow up with each center instructor/ supervisor.
- Assist with following up on irregular attendance/ unexcused absences with staff and parents.
Provide input into planning programmatic goals.
Prepare written reports.
- Compile data on children and their families that are participating in the program, withdrawals and waiting list.
- Compile statistical data related to program needs and eligibility.
- Compile enrollment lists for supervisors, classroom instructors/ aids and family service workers.
Serve on a self-assessment team.
Meet regularly with the PFCE Manager and staff.
- Discuss current CYS situations.
- Discuss enrollment/ recruitment situations.
- Assist with supporting and monitoring in-kind donations.
- Assist with parent concerns.
Assist in the design/ ordering of promotional materials as related to recruitment and parent involvement.
Responsible for recruitment, enrollment and placement of children in the HS program
Supervises staff by:
Reviewing and monitoring staff schedules
Holding staff meetings with staff in assigned area of supervision.
Giving immediate crisis feedback to staff on daily operational dysfunctions
Responding to staff concerns/ questions via phone calls, memos, emails, etc.
Working with other management members to plan, schedule, develop and implement staff training g
Supporting staff in problem solving, day-to-day concerns, situations,