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Apply for Job Job ID363965 LocationTwin Cities Job FamilyFinance Full/Part TimeFull-Time Regular/TemporaryRegular Job Code9341FG Employee ClassAcad Prof and Admin Add to Favorite Jobs Email this Job About the Job Position Overview This position leads the finance team for the School of Mathematics and its associated centers, including the Institute for Mathematics and Its Applications (IMA), Minnesota Center for Financial and Actuarial Mathematics (MCFAM), Mathematics Center for Educational Programs (MathCEP), and Simons Collaboration on Localization of Waves. Including its associated centers, the School has annual sponsored expenditures of $4.6 million and non-sponsored expenditures of $23.6 million. This position reports to the Administrator and oversees pre-award support, post-award accounting and compliance, budgeting, financial analysis, financial policy and procedure development, payroll and purchasing. It collaborates closely with faculty leadership and other senior staff responsible for the School's education, research, and service missions. Areas of Responsibility and Accountability Team Management and Supervision (25%) Hire, mentor, evaluate, and support the professional development of three direct reports Organize work processes, determine priorities, and assign work Review finance staff work, provide feedback, and arrange training opportunities when needed Maintain consistent service levels through cross-training Foster a collaborative environment and solicit input from staff to improve processes and policies Finance and Grants Management and Oversight (45%) Oversee the finances of the School; advise the department head and administrator on use of resources, including gifts and endowments and department-level financial policies, providing regular reports and analysis. Prepare annual fiscal year budgets in EFS (Enterprise Financial System) including position budgeting and budget detail for non-sponsored chart strings following Dean's office guidelines Provide directors with reports on their centers' financial performance and suggest action items based on analysis Support the undergraduate and graduate programs in managing scholarships, fellowships and the finances of student organizations Manage pre-award services to reduce the administrative burden on faculty and facilitate timely, accurate submissions to Sponsored Projects Administration (SPA) Oversee all aspects of post-award grants administration, including transaction approvals, cost sharing, rebudgeting, effort certification, no cost extensions, pre-award accounts, subcontract requests, project closeouts, internal and external sales, and routine monitoring of sponsored awards Develop tracking systems, methodologies, and consistent schedules for processing school and center financial commitments (e.g. ICR return, Chair/Professorship discretionary payments, UMF withdrawals) Maintain and provide oversight of the School's COA (CEMS System) Regularly perform audits of school and center chartstrings and initiate corrective actions, tracking progress until resolved Develop a credit hour report and analysis - undergraduate and graduate - for the department head and administrator to aid in recruitment and curriculum decisions Develop and maintain strong relationships with University partners including the CSE Dean's Office, CSE Cluster, other CSE Academic departments, SPA, SFR, REO, the Controller's Office and the ESO/ISO. Payroll Oversight (15%) Oversee payroll and appointment entry so they are consistent with University policy, timely and accurate, with appropriate approvals and controls Purchasing and Reimbursement Oversight (10%) Oversee functions associated with purchasing, invoicing, and payment so they are consistent with University policy, timely, accurate and easy for users, with appropriate approvals and controls Manage the reimbursement process for conference and workshop attendees Other Duties as Assigned (5%) Qualifications Required Qualifications BA/BS wi h major in accounting, finance, business administration or related field and at least six years professional finance experience. Certified Approver (or must pass CA exam within 4-6 months after hire). Demonstrated experience managing and supervising people. Strong written and oral communications skills and the ability to effectively interface with all levels of a complex, diverse organization (students, staff, faculty, and central administration). Ability to manage multiple tasks and deadlines both independently and as part of a team. Demonstrated effectiveness in problem identification and problem solving with complex and sensitive issues. Demonstrated willingness to learn and grow professionally as evidenced by previous professional development activities. Capable of accepting responsibility with a high level of independent initiative, proactivity, and creativity. Preferred Qualifications Experience maintaining compliance with the U of M policies and procedures. Experience with all components of post award grants management. Experience working in a higher education institution and an understanding of the academic culture, especially science or engineering. About the Department The School of Mathematics, located in the heart of the College of Science and Engineering, has about sixty faculty covering essentially all areas of mathematics. The School has a long history of interdisciplinary research, but is equally strong in the core areas of mathematics. PhD alumni and alumnae are spread throughout universities, colleges, industry, and national labs. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.