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Apply for Job Job ID364301 LocationTwin Cities Job FamilyFinance Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8221AA Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Position Summary Serves as a professional member of the Business Office for the Athletic Department supporting its role in leading the Department's financial processes and planning. The Business Office responsibilities can be summarized as follows: purchase and expense processing and coordinating, policy education and enforcement, and other Business Office responsibilities including some one-off special projects. As with all positions within Gopher Athletics, this position is expected to work cooperatively with others and promote a healthy team atmosphere, comply with rules and regulations, and advance the Department's mission, vision, and strategic plan, including its commitment to equity and diversity. Essential Functions Expense Coordination- Purchase and expense processes including detailed review for compliance with University, NCAA, and other applicable policies, as well as proper budget coding. Must gain detailed understanding of University purchase and expense software for the purpose of completing tasks assigned to the position and to educate others on proper and efficient use.High performance in this position is crucial to supporting the Department's ability to achieve and maintain the highest levels of integrity and optimal financial management. Having an understanding of how Division 1 Athletic Departments operate within a public University will be important to apply proper scrutiny, communicate effectively, and build the necessary relationships to be effective. Invoice Payment - The position will serve as the main Voucher Specialist in the department.It is responsible for managing the department's invoice submission email and ensuring all invoices are being paid in a timely manner.This requires coordinating approvals, ensuring proper documentation, and coordination with purchasing processes.It will also require some coordination of student staff that process vouchers for the department. Travel Card & Reimbursement Expense Reports - The position will be expected to assume responsibility for first level review on some Travel Card/Reimbursement expense reports while supporting the training and implementation efforts for the entire Department, which will be an ongoing effort. This responsibility includes follow up with staff to ensure adequate supporting documentation, policy compliance, and also includes review and follow up on aging reports to facilitate timely submission. Procurement Cards -The position will be expected to assume responsibility and be the main contact for assigned department procurement cards. This responsibility includes follow up with cardholders to ensure adequate supporting documentation, policy compliance, also includes review and follow up on aging reports to facilitate timely submission.Advises departmental units and acts as an Athletics representative for procurement card related matters. Policy Education & Enforcement - Assist with efforts to ensure compliance with all University, department, NCAA and conference (B1G) policies and procedures. Serves as a resource for department staff, answer questions and engage the appropriate University contacts as needed (i.e. disbursements, procurement, athletic compliance, etc.) to enforce those policies and procedures. Assist with developing new policy education materials customized to focus on needs of athletics staff, including revamping and updating the Business Office intranet page. Assist with organizing and conducting new employee orientation on Business Office processes and policies. Cultivate productive relationships throughout the Department and University with applicable individuals to achieve effective and efficient communication processes. Other Business Office Responsibilities & Special Projects - Supporting and /or directly completi g responsibilities related to the Department. Potential items include managing U Market orders, entering purchase requisitions, vendor relationships, new system implementation, and new policy education processes. Specific examples may include industry data analysis, RFP/ cost management support,mailroom coordination, coke orders, alcohol inventory, contract management, billing, office supplies, and supporting the loadable debit card per diem program.Depending on schedule capacity and skillset, potentially some financial analysis and project management tasks.Compile and analyze correct and complete financial information from appropriate data sources and communicate effectively. Nonessential Functions Other duties as assigned. Salary Range Salary range is $22.60/ hour - 24.52/ hour Qualifications Requirements/Qualifications Required: BA/BS or a combination of related education and work experience to equal four years. Preferred Qualifications: 1 year of professional experience with a Division 1 Athletics Department and/or University 1 year of experience with accounts payable, and/or expense card and reimbursement system 1 year or more utilizing the expense payment functions within Peoplesoft 1 year or more reviewing financial transactions for compliance with policies About the Department With more than 140 years of tradition, Gopher Athletics is one of the oldest and most decorated athletics departments in the country. Minnesota was a charter member of the Big Ten Conference - our teams have won more than 200 conference titles to go with 26 national titles. There are more than 600 student-athletes and nearly 300 full-time employees in our athletics department. That community has built Minnesota into a nation's top-ranked public school with respect to student-athlete academic performance in each of the past four years, a span of time during which the Gophers have won 13 conference team titles and a collection of individual conference and national crowns. Housed in the historic Dinkytown neighborhood on the northern edge of the University campus, Gopher Athletics is succeeding against a backdrop unique in college athletics, nestled at the heart of a bustling, modern metro area. We are proud of our decorated history, but we are prepared to achieve even greater success in the years to come. Ski-U-Mah! United Are We Gopher Athletic's Commitment to Diversity & Inclusion Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.