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Apply for Job Job ID361682 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Administrative Associate in the Office of the President provides administrative and operational support for multiple projects, committees, and initiatives, working as part of a dynamic team in a fast-paced senior-level office. The Administrative Associate also serves as back-up to the Executive Assistant and Confidential Aide and the Office Manager, working to keep senior staff informed of and prepared for upcoming commitments and responsibilities, and keeping office and other leadership updated as appropriate. JOB DUTIES: Provide administrative assistance to the Office of the President senior staff supporting key initiatives, programs, and activities, including composing, editing, proofreading, and preparing correspondence, memoranda, announcements, reports, and other written materials as needed Calendar support to the Office of the President senior staff- schedule complex meetings and events, working with internal and external stakeholders, in support of the University's mission Manage all aspects of meetings, events, and office functions for President's Office senior staff including vendor selection and management, catering, guest lists, logistics, communications Support the Executive Assistant and Confidential Aide by assembling confidential materials, scheduling meetings and appointments, coordinating pickups and deliveries, scheduling conference rooms and meeting set up, and other project assistance as needed. Make recommendations to improve the efficiencies and effectiveness of office operations Act as the Departmental Facility Representative (DFR) and Key Coordinator for the Office of the President and serve as the back-up to the building Resource Responsibility Center Facility Lead (RRC-FL) Act as the main point of contact for day-to-day facility-related items for the building and Office of the President Reimbursements and travel card reports for Office of the President senior staff in Chrome River Open, prioritize, and distribute incoming mail and emails; process outgoing mail Maintain equipment and coordinating service needs Keep main office and work areas organized Manage office supply inventory and make purchases via U Market WORK DAYS: Monday to Friday WORK HOURS: 8am - 5pm WORK MODE: Monday to Thursday in person on campus; Friday - hybrid Qualifications REQUIRED QUALIFICATIONS: Bachelor's degree plus 2 years of related experience Experience using MS Office (Word, Excel, PowerPoint) and Google (Google Calendar, Google Drive, Google Hangout) Strong computer, database, and electronic calendaring skills Experience composing correspondence and preparing concise and accurate materials Excellent interpersonal, oral, and written communication skills, strong customer-service orientation, experience working with people from diverse backgrounds Demonstrated ability to handle confidential information and maintain confidential materials with discretion Demonstrated ability to work effectively in a fast-paced, deadline-driven environment Demonstrated ability to perform structured work assignments with precision and timeliness Experience working effectively and collaboratively as part of a team and also working independently with a high level of self-direction Experience writing, editing, and proofreading communications including correspondence, email, announcements, and reports Demonstrated organizational skills with attention to accuracy and detail Demonstrated the ability to provide direct support, managing calendars and providing meeting materials Demonstrated ability to coordinate meetings and events, including all logistical and technical details About the Department This position is located in the Office of the President. Benefits Working at the University At the University of Minnesota, you'll fi d a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022). The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.