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Job ID358920 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A2 Employee ClassCivil Service About the Job Overview: This position provides a full range of administrative and operational support for the department including the Chair of the Neurology Department and other leadership. This position facilitates department communications including with and access to the Chair, and serves as the first point of contact for the department, including liaising with the Dean's Office as well as the Vice Chairs, Division Directors, Physicians, Center Directors, Department Administrator, and Associate Director for Operations in the Neurology Department. The position will also serve as the first point of contact for other senior leaders and their staff, across the University system, at M Physicians, at Fairview Health Services, and beyond. The ideal candidate will bring a working knowledge of the University's administrative and governance structures and deep experience in providing executive-level support. The incumbent will be the consummate professional, possessing integrity, sound judgment, tact and diplomacy, discretion, attention to detail, and a reputation for building and maintaining effective and trusting working relationships. The nature of this position supports the Chair, Serviceline Chief, and department leadership, therefore this position will work on campus full time. Job Duties/Responsibilities: * 10% - Identify, analyze, track and prepare responses/reports related to inquiries, projects, and issues related to advancing the strategic initiatives, objectives, and issues involving the Neurology Department. * 25% - Manage the Chair's complex calendar, balancing competing priorities to ensure that the Chair's time is used strategically, that the Chair and the appropriate parties are prepared for meetings, and that requests for meetings are redirected to others having expertise or authority for the subject to be discussed, when appropriate. Manage all travel and expenses for the Chair, including reconciling expense reimbursements, purchasing card statements, and contracts to ensure full compliance with University policy. * 25% - Serve as primary point of contact and liaison for the Department to internal (e.g. senior leaders, students, faculty, staff) and external affiliated stakeholders (e.g., Board of Regents, University of Minnesota Foundation, Office of the Vice President for Research, Office of Faculty Affairs, Medical School Communications, M Physicians, Fairview Health Services) as well as the medical device industry * 5% - Triage a large volume of complicated and/or sensitive inquiries, following up in a timely and appropriate manner on issues needing attention to ensure a high level of service for the office or, when appropriate, making referrals to other offices and staff. * 10% - Coordinate written communications to and from the Chair's Office, including preparing correspondence, reports, and presentations. * 25% - Manage all day-to-day operations to ensure the office functions effectively and efficiently, including establishing and communicating procedures and deadlines and identifying new ways of achieving efficiencies on an ongoing basis. Develop and maintain administrative systems such as databases and electronic and paper filing systems. Assume other special projects and duties as assigned Qualifications All required qualifications must be included in the application materials Required Qualifications: * BA/BS with at least 2 years of experience or a combination of related education and work experience to equal six years. * Advanced proficiency and experience working with MS Office Suite (i.e., Word, Excel, PowerPoint) and Google (i.e., Mail, Calendar, Drive, Docs, Sheets, Forms). * Ability to work on campus full time. * Demonstrated success in providing effective administrative support to leadership of the University. * Exceptionally strong organiza ional, interpersonal, and communication skills. A writing sample will be requested (letter, email, memo). * Demonstrated ability to manage complex meeting schedule arrangements. * Discretion and ability to work with and process sensitive information including confidential personnel, financial and legal matters. Preferred Qualifications: * Understanding of the University's organizational structure and culture as well as working knowledge of and experience with University systems, policies, and procedures. * Strong problem-solving skills and reputation for taking initiative when needed and appropriate. * Creativity, flexibility, and comfort in working with diverse populations. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost with free or reduced rates in the Twin Cities metro area Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647). Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.