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Apply for Job Job ID361577 LocationTwin Cities Job FamilySupplemental Employee Full/Part TimePart-Time Regular/TemporaryRegular Job Code0001 Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The University of Minnesota's Institute on the Environment is an interdisciplinary institution that works to accelerate sustainability through collaborative research; leadership and education programming; and public-interest storytelling and communications. This job posting is for a casual administrative coordinator (i.e., maximum of 14 hour per week, hourly appointment) in our research program area to work with the Knowledge Initiatives (KI) team. In this short-term administrative role, you will support the administrative needs of the program area and Sustainable Land and Water Resources Research Experience for Undergraduate students (SLAWR REU) operations, including financial transactions, event logistics and coordination, and facilitate HR processes. You will have mentorship support through collaboration with our core Admin & Operations team. Your supervisor will be Dr. Melissa Kenney, IonE Director of Research and Knowledge Initiatives who will direct the tasks of this position. This position is structured as a P3 position with the majority of the work occurring outside of the office with some in-person work required to facilitate event coordination. The position is structured through Summer 2024. Principal Duties and Responsibilities The duties listed below are not exhaustive and may evolve and shift with the organizational priorities; percentages represent expected averages over several weeks instead of a strict week-to-week allocation of time. All work is expected to integrate IonE's DEIJ values and implement community norms or explore creative administrative solutions to advance the DEIJ action plan. Additionally, the candidate is expected to provide weekly priorities and to report daily on the number of hours worked and the tasks completed. Purchasing and reconciliation 2024 - 70% This category is about coordinating team financial transactions, including making purchases, tracking expenses, and processing payments. * Administer SLAWR REU financial transactions, including setting up student stipends, purchasing and reconciling research or event meals and supplies, and developing clear processes to ensure efficient review, approval, and reconciliation of such purchases * Coordinate dorm and meal plan reservations for students, including processing invoices * Set up contracts, tracking deliverables, and submitting invoices * Use P-card to purchase supplies for the team. * Handle Chrome River and P-card reimbursements. * Other duties as assigned HR Processes and other administrative support - 20% This category of work is about supporting administrative processes and questions and as needed requests in support of KI and SLAWR REU priorities. * Help facilitate group HR processes, including setting up the review paperwork conducting the administrative review for hiring and working with the supervisor to draft onboarding processes given templates for new KI team members * Assist SLAWR REU students with any questions regarding flights, dorms, stipends, and other relevant administrative concerns * Available to KI team members to answer day-to-day questions on Basecamp * Assist team members with connecting to IT support and resolving technical issues * Other duties as assigned Event and travel support - 10% This category of work is about coordinating events and travel necessary to support KI and SLAWR REU priorities. * Handle room reservations, catering, and set up for SLAWR REU, KI DEW, and other KI in-person and hybrid events * Occasionally make travel arrangements, coordinating bookings and expense reports * Other duties as assigned Qualifications Qualifications Required Qualifications: * BA/BS or a combination of education and work experience equal to four years o Experience may include time working in positi ns that manage a high volume of financial transactions * Demonstrated commitment to valuing, promoting, and/or advancing diversity, equity, inclusion, and justice efforts * Completed required training on UMN systems and knowledge of UMN business procedures and policies and a demonstrated familiarity with accounting/financial processes * Mid-level proficiency in the suite of Google & Microsoft applications; i.e., Gmail, Google calendar, Google drive, MS Word, and MS Excel * Customer service mentality, seeking to advance the Institute and its mission through service to key staff and stakeholders * Able to give, receive, and ask for feedback to foster growth and development About the Department Who are we? Located just off the Campus Connector's St. Paul stop, the Institute on the Environment focuses on our world's biggest environmental challenges. Through our work, we're accelerating the energy transition, building climate resilience, improving global water and land use, and reimagining how we value nature. Our recipe is research, leadership, and communication. We believe we are most likely to achieve our mission when we integrate diverse perspectives into our work and our workplace, and we are committed to supporting an inclusive work environment and to collaborating with those most affected by the environmental issues we address in our work. How To Apply How to Apply: The application will close on June 4, 2024; there is a preferred internal candidate though all applications received before the close date will be equally considered. Please ensure you submit all the below requested materials; incomplete applications will not be considered. Materials must be submitted as a PDF in order to be considered. 1. a cover letter that describes your qualifications including your current UMN trainings, 2. resume, 3. at least 1 example of a work product relevant to the job with a description of what you led in the development of the product vs. the other team members (e.g., hiring or onboarding process) and 4. contact information for at least 2 references (i.e., name, title, organization; URL to biographical sketch or similar; address, phone number, and email address; and relationship to the candidate). References will not be contacted until final candidates have been identified, and you will be notified before contacting references. Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity IonE is committed to becoming an anti-racist organization and to building a culturally diverse and inclusive environment with equity core to our work. We value all perspectives and backgrounds and... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.