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Job Details Job Location 1900 Chicago Ave Minneapolis MN 55404 - MINNEAPOLIS, MN Position Type Full Time Education Level Associates Degree Salary Range $23.73 - $29.66 Hourly Job Shift Day Job Category Accounting & Finance Description A Minneapolis-based nonprofit organization, Avivo serves nearly 15,000 Minnesotans each year, helping increase well-being through recovery and career advancement while working to end homelessness. Founded in 1960, Avivo provides chemical and mental health services, housing services, career education, and employment services. We specialize in helping individuals and families who face personal or systemic barriers poverty, homelessness, joblessness, chemical addiction, or mental health concerns achieve recovery and economic stability. We believe everyone deserves the chance to live well and work well. avivomn.org The Accounts Receivable Specialist performs agency wide billing for grants, fee-for-service, and special revenue sources including the coordination, implementation, and maintenance of existing systems. This position manages the program billing functions, with primary focus on identifying and analyzing user requirements, procedures, needs and problems to improve accounts receivable systems. The Specialist also coordinates a range of contracts and grant billing duties and ensures that Accounts receivable is collected agency wide through different sources of revenue. PRIMARY RESPONSIBILITIES Responsible for billing and revenue system within programs and administrative offices including monthly billing reports of all recorded revenue. Prepares instructional billing reports and procedures for users in all our programs with regular status reports indicating accomplishments, as required, and directed. Patient Billing: Generate and review patient bills, statements, and claims for accuracy, including coding and insurance information. Follow-Up: Monitor and follow up on outstanding insurance claims and patient balances. Contact insurance companies or patients to resolve billing and claim issues. Denial Management: Identify and resolve claim denials and rejections promptly. Investigate and correct billing errors or discrepancies. Aging Reports: Review and analyze accounts receivable aging reports to prioritize collection efforts for overdue accounts. Documentation: Maintain detailed and organized records of patient accounts, billing activities, and payment transactions. Coordination: Collaborate with healthcare providers, coding specialists, and other staff to ensure accurate and timely billing and claim submission. Reporting: Generate reports on accounts receivable metrics, financial performance, and trends for management and stakeholders. Assist the Revenue cycle team with the credentialing process to avoid denials. Timely and accurate monthly or quarterly reimbursement contract invoicing Prepare and/or input standard journal entries recording contract activity Review of monthly assigned area income and expenses Manages receivables for assigned grants/contracts Assist with Accounts Receivable related portion of external funder audits Other duties as assigned. Work with other billing and operations staff to bill various fee-for-service programs weekly and monthly. Work collaboratively with Recovery Services and Ending Homelessness teams to improve billing, collections, authorization, and client tracking processes. Contact insurance companies via phone and/or email to learn the status of claims. Navigate payer websites to obtain accurate status information of outstanding claims. Review the denied claims and allocate them correctly by denial code to the appropriate location. Review unpaid accounts to determine status and appropriate action required from work lists generated from practice management system. Qualifications Education and Experience Required Education: Associate degree in finance, accounting, or related field preferred, or equivalent work experience of 3+ years in accounting. Previous ex erience in accounts receivable and medical billing. Experience with accounting systems. Preferred Experience in a culturally diverse environment. Experience with billing around services for dual diagnose clients. BENEFITS: Medica health plan Health Savings Account (HSA) Nice Healthcare - offers chat, video visits and in-home primary care visits Dental plan Dependent Care Flexible Spending Account (FSA) Basic Life/AD&D & Voluntary Life/AD&D Long-term disability Option to purchase critical illness, accident insurance and short-term disability 401(k) Plan - with matching contributions 10 Paid holidays & generous PTO IN ADDITION: Mission driven culture that celebrates diversity Clinical supervision towards licensure Competitive pay, based on education & experience Mileage reimbursement Avivo is a nonprofit organization which serves nearly 15,000 Minnesotans each year, helping them achieve recovery, employment, and career advancement. We believe everyone deserves the chance to live well and work well. Equal Employment Opportunity/Affirmative Action Employer. Avivo is an equal opportunity employer and will recruit, hire, promote and transfer qualified persons into all job classifications regardless of race, gender, religion, skin color, national origin or ancestry, physical disability (including pregnancy) or mental disability, age, gender identity, sexual orientation, legally protected medical condition, family care status, marital status, veteran status, or genetic characteristics.