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The department of Medicine is seeking a Senior Division Administrator, Clinical the Sr. Administrator will perform administrative work in conjunction with other department administrators to provide leadership to specific functional areas within the organization that have large FTE counts or significant total revenue figures.

Department Specific Functions:• Develop short and long-term strategies necessary to improve organizational efficiency, staff development and retention.

• Analyze operations to identify opportunities for improvement and need for new resources. Develop proposals for staffing changes, and collaborate with the SAO, Department Administrators and central HR to implement solutions

• Ensure Faculty and Staff comply with UM policy requirements and address violations with Administrators, Division Chiefs, and the Chair (ex. HIPAA, annual trainings, flu vaccines)

• Provide leadership and direct support for multiple staff and faculty related processes essential to the effective clinical, administrative, education and research operations of the DOM, in accordance with regulatory and institutional guidelines

Staff:

o Ensure prompt execution of a variety of staff requests and follow-up with Department Administrators to convey statuso Manage department wide performance issues- COE, PEPs, disciplinary actions and work collaboratively with HR Partner. o Responsible for working with clinical departments to develop job descriptions and prepare paperwork needed for opening of staff positions.o Initiate Recruitment of new and replacement staff positions. Serve as primary recruiter for senior leadership positionso Evaluate appropriateness of requests for reclassifications and salary adjustments and support preparation of required documentationo Develop and provide training to new administrators and leaders on UM policies and procedures to ensure best HR practiceso Develop and maintain DOM and Division specific procedures to ensure consistency with Institutional Policies (ex. Time and Attendance)o Review and approve BJFs for certain transactions with delegated authority by SAO (ex. Overload payments)o Maintain DOM listservso Serve as Workday expert to assist with Supervisory Organization Changes and resolve other issues that ariseo Lead annual staff merit process, in collaboration with SAO, Executive Director of Finance and Administratorso Serve as the DOM expert in VISAs, interfacing with Fragomen and legal as needed. Prepare and support preparation of VISA documents for multiple divisionso Process, onboard, and manage all volunteers, students, and shadows

Faculty:o Review and edit all Faculty offer letters to ensure accuracy and compliance with DOM and UM policies o Collaborate with Physician Recruitment on high profile recruits and PSGC submissionso Maintain central repository for Faculty offer letters, retentions, and MOUso Provide oversight for maintenance of Faculty Recruitment Tracker and other DOM specific data o Coordinate with OFA on faculty non-reappointments, investigations, FTE reductions, FMLAo Manage annual Faculty reappointment processo Manage Voluntary Appointmentso Facilitate review and approval of requests for medical faculty certificates and board exemptions

Business Development: o Lead program development initiatives and work collaboratively with both internal and external customers.o Responsible for developing and implementing strategies to enhance operations, clinical outcomes, patient experience and program growth.o Implement strategies for the Transplantation & Cellular Therapy (TCT) division on improving Chimeric Antigen Receptor (CAR) T-cell therapies and outcomes

CORE JOB FUNCTIONS

1. Provides leadership in developing business strategies and tactics to support the goals of the division and overall, Health System’s strategic plans for market growth and development.2. Heads performance management processes and outcomes for employees and physicians.3. Guides managers in developing skills in and implementation of performance management practices.4. Supports professional development of the workforce. 5. Performs needs assessments to determine continuing education needs of staff. 6. Monitors staff and physician satisfaction.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.

Department Specific Qualifications

Education: Bachelor’s degree in relevant field

Experience: Minimum 5 years of relevant experience

Knowledge, Skills, and Attitudes:• Ability to direct, manage, implement, and evaluate department operations.• Ability to establish department goals and objectives that support the strategic plan. • Ability to lead, motivate, develop, and train others.• Ability to maintain effective interpersonal relationships.• Ability to exercise sound judgment in making critical decisions.• Commitment to the University’s core values.

#LI-EL1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H12

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.