Job Information
University of Miami Sr. Accounting Assistant in Miami, Florida
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
The University of Miami Health System, "UHealth", Public Safety Department has an exciting opportunity for a Full-Time Sr. Accounting Assistant.
The Sr. Accounting Assistant applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division(s). Furthermore, the Sr. Accounting Assistant acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.
CORE JOB FUNCTIONS
Manages the creation of accounts, account attributes, account changes, and all other related account issues.
Works with other departments to ensure that all deficit accounts are addressed and cleared.
Assists the departments with questions or problems regarding applicable systems.
Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.
Verifies accounting entries for financial processing and reconciles report discrepancies and problems.
Provides backup support for other accounting functions. Audits reports for conformity with internal policy and makes appropriate corrections.
Performs data entry into a tracking or reporting system utilizing spreadsheet, database, or software applications.
Supports the completion of filing requirements mandated by outside governmental agencies.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Department Specific Functions:
Review Photo ID and Parking division daily credit card sales, prepare and submit reports to Medical Finance and reconcile to Dolfin monthly.
Run, review, and distribute parking validation reports and post charge-outs
Create “standing” & “contract” purchase orders as needed.
Reviews “Purchase Order Requests” via Workday to ensure each request aligns with departmental standards for documentation and accuracy.
Submit/upload invoices via Workday for payment once a Manager and/or the Executive Director has verified that the work has been completed. Invoices must be matched to a corresponding valid purchase order prior to submission to upload in Workday.
Investigate significant variances between plan and actual amounts.
Monitor and reconcile accounts to verify that disbursements/payments and expenses were allocated accurately and posted to the correct accounts.
Research any discrepancies between approved purchase orders & vendor invoices, follow up with corrections.
Request monthly statements from all vendors and obtain all open invoices in order to review and ensure payment in a timely manner.
Process journal entries as needed.
Other duties as assigned.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS:
High School diploma or equivalent
Minimum 3 years of relevant experience
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within the constraints of that budget.
Any relevant education, certifications and/or work experience may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H4