Experience Inc. Jobs

Description

We are offering an exciting opportunity for an Office Administrator in Brickell. This role manages the day-to-day operations of a Law firm. And involves handling billing & collections, bookkeeping, human resources, client and vendor relations; bilingual in English and Spanish.

Location: Brickell/Miami

Schedule: In office highly needed; with flexibility & some Remote as needed depending on nature of work week, personal appointments etc.

Requires living in a close vicinity of Brickell or surroundig areas

M-F ; 8:30-5:30 or 9-6 flexible

Salary: around $125,000 (may stretch to $150,000)

Benefits: competitive package with medical, vacation, holiday, and other, 401k/bonus TBD

Overview: Reputable law firm with steady growth and a truly dynamic culture, flexible schedule and progressive leadership. This is an exciting time to be a part of continued growth plans.

Keys to this role:

• Law firm or similar services industry

• Billing and Collections

• Tabs3 software

• Proficiency in both English & Spanish is required (oral and written)

• Bachelor's Degree preferred

Responsibilities: This role manages the day-to-day operations of a law firm, for a total of 15-25 members. And involves handling billing & collections, bookkeeping, human resources, client and vendor relations. Duties include but are not limited to:

• Sets up client billing in Tabs3 per each contractual

• Maintains accounts receivables

• Review of aging & following up with clients on outstanding

• Collecting and obtaining payments net 15-30

• Miscellaneous Bookkeeping and standard updating of reports providing financials to external CPA

• Accounts Payables via approval process and issuing payments, wire transfers

• Oversight of various accounts & bank accounts, monitoring transactions and payments posted

• Reconciles accounts and ensures proper compliance of escrow, trust and operating accounts

• Performs reconciliations of corporate credit card, expenses and documentation

• Monitors internal billing time-entry system for client invoicing

• Performs Human Resources generalist duties including onboarding, terminations, time-off, leave of absence, open enrollment and communicates with benefits broker

• Updates employee files, W2, 1099's and other related documentation

• Knowledgeable on compliance, labor and other laws regarding employee relations

• Oversees Administrative and Paralegal staff of 2

• Assists with client relations needs

• Facilitates vendor communication, coordinating for services and supplies

  Requirements

• Experience in an Office Administrator role or similar - at a Law firm preferred

• Billing & Collections, ensuring timely and appropriate collection of outstanding payments

• Bookkeeping, financials transactions and reconciliations

• Tabs3 software, or similar legal management software

• Experience with Human Resources (HR) Administration, including managing employee records and compliance

• Proficiency in both English and Spanish is required (oral and written)

• Bachelor's Degree preferred

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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