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HAKS Marketing Coordinator/Administrative Assistant in Miami, Florida

HAKS is seeking a part-time Marketing Coordinator / Administrative Assistant for the Miami office.

Responsibilities include but are not limited to:

  • Research for RFP’s and RFQ’s including browsing clients | owner’s websites, internet and other pertinent sources/publications for screening potential opportunities and analyzing for assessing the appropriateness for the company.

  • Provide daily briefings to Senior Vice President (Regional Leader), and coordinate with appropriate discipline leaders as instructed by the Senior Vice President.

  • Prepare proposals, qualification statements, corporate brochures, presentation materials and newsletters and coordinate with our other offices for other Marketing activities.

  • Update registration/qualifications with state and city agencies on procurement websites as needed.

  • Client interaction on phone, in person, email, and mail correspondence as instructed by the Senior Vice President.

  • Greet staff and visitors, handle and answer all incoming calls and act as the main contact for building management and various vendors.

  • Maintain excel spreadsheets, fill out standard forms, fax, file, copy, proofread, and send out mail/Fedex.

  • Maintain client database and manage calendars.

  • Schedule and coordinate meetings, and arrange travel.

  • Maintain office supplies and equipment.

  • Attend industry/network events as appropriate and assigned by management.

  • Act in the capacity of Executive Assistant to Senior Vice President (Regional Leader).

  • Liaison with corporate office for operational activities of branch office.

  • Effectively manage multiple projects simultaneously.


  • Bachelor’s degree in Marketing or English.

  • 3 – 5 years of experience with proposal preparation, qualification statements, corporate brochures, presentation materials, and newsletters.

  • Knowledge of SF254/255 and SF330 forms.

  • Engineering, architectural or construction industry experience preferred.

  • Strong interpersonal, organizational, communication and computer skills required.

  • Excellent work ethics and positive attitude important.

  • Energetic and motivated self-starter with the ability to work well independently and as a part of a team.

  • Willingness to accept new responsibilities and assignments and accept direction.

  • Strong computer skills in MS office required-- including Word, Excel, Power Point and Outlook. Experience using Adobe, Photoshop, InDesign and other graphics programs.

HAKS is an established, fast-growing and multi-disciplined engineering, architectural, construction management, land surveying and material testing firm headquartered in New York City with additional offices in Ossining, Albany and Melville, NY; Iselin and Mount Laurel, NJ; Philadelphia, PA; Baltimore, MD; Fairfax, VA; Wethersfield and Bridgeport, CT; Boston, MA, Providence, RI; Palm Harbor and Miami, FL; and an international office in Bangalore, India.

We are an affirmative action/equal opportunity employer.

Requisition ID: 916