Job Information
University of Miami Manager, Programs in Miami, Florida
Current Employees:
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The department of Psychiatry has an exciting opportunity for a full-time Manager, Programs to work onsite at the UHealth campus. The Manager, Programs oversees and coordinates the day-to-day operations of the assigned University programs in accordance with the institution’s academic and strategic missions. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Manager, Programs provides guidance and mentorship to program staff to encourage talent development.
CORE JOB FUNCTIONS
Plans, implements, evaluates, and monitors multiple programs.
Implements project plans related to the delivery of new and on-going programs.
Works with internal stakeholders so that the program runs efficient and effectively.
Evaluates and measures the effectiveness of assigned programs.
Ensures that operations are managed within authorized budgets.
Collects, manages, and reports program data.
Develops and cultivates relationships and partnerships with various external entities and organizations to further department functions.
Recruits, supervises, evaluates, and disciplines department staff to ensure optimum performance.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Bachelor’s Degree in relevant field
Minimum 4 years of relevant experience
Knowledge, Skills and Attitudes:
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals, and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop, and train others.
Department Specific Functions:
Psychiatry Clerkship
Management of Phase 2 medical student clerkship duties and schedules
Coordination of students’ meetings and classes
Ordering, coordination and proctoring of exams
Management of evaluation feedback from students, residents, fellows, and faculty
Coordination of clerkship related material as students’ write ups and case-logs
Clerkship grades & narratives – collection and calculation of grades and drafting narratives
Generating faculty effort reports and submission for medical education administration
Management and updating electronic administration platform for the medical students
Maintains psychiatry clerkship organization and positive student feedback – goal over 95%
Maintains psychiatry clerkship didactics and schedule to ensure attendance
Coordination of Phase 3 medical students completing their electives and Advanced Clinical Psychiatry Electives (ACE)
Coordination of external/visiting students completing their away-rotation
Supports mentorship meetings to yield a high medical student investment in the field of psychiatry and residency match rates
Supports the Clerkship Director to ensure the goals of the psychiatry clerkship are met
Serves as main point of contact for medical students and is available to assist with inquiries.
Performs other duties as assigned.
Graduate Medical Education
In coordination with the Program Director(s) & Sr. Manager, ensures smooth flow of planning, organization, and implementation all aspects of the resident/fellow didactic curriculums.
Oversees the Sr. Administrative Assistant role in didactic curriculum support.
Manages central location for recorded lectures and PPTs for future reference.
Schedules lecturers, tracks resident attendance, and ensures all didactic logistics.
Creates effective and efficient tracking processes for lecture completion vs cancellation.
Manages the reimbursement process for faculty didactic teaching compensation.
Maintains and updates didactic spreadsheets and calendars.
Ensures the set-up, assignment, and completion of resident/fellow didactic evaluations.
Compiles didactic evaluations for faculty reviews, as needed.
Organizes and directs didactic planning meetings.
Analyzes and recommends changes of didactic activities and procedures for the department/program.
Any appropriate combination of relevant education, experience and/or certifications may be considered.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
H8
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.