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University of Miami (F/T) Sr. Administrative Assistant - UMHC in Miami, Florida

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University of Miami has an exciting opportunity as a full time Sr. Administrative Assistant.

  • Supports department and/or department leadership with daily clerical tasks.

  • Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

  • Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

  • Plans meetings and takes detailed minutes, as needed.

  • Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars.

  • Makes travel arrangements and reservations for department leadership and staff, as needed.

  • Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

  • Greets and provides general support to visitors.

  • Develops and maintains department filing system.

  • Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

  • Assist Faculty Members with workday/ Qgenda time off tracking.

  • Assist with pre and post travel request

  • Facilitate preparation of PPT for meetings

  • Assist in credentialing paperwork

  • Managing calendars and meeting reminders of VCA/ Chair.

  • Coordinating and setting up meetings.

  • Update Pathology Faculty CV’s

  • Reimbursement

  • Compose letters of recommendation, memos, reports, presentation, and various project timelines

  • Assist with the composing of departmental policies & procedures

  • Assist Central administrative office with various projects

  • Other duties as assigned

Minimum Qualifications:

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c104

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

A private research university with more than 17,000 students from around the world, the University of Miami is focused on creating a future that cuts across geographic, cultural, and intellectual borders.

The University comprises 11 schools and colleges serving undergraduate and graduate students in more than 180 majors and programs. The University ranks No. 57 on U.S. News & World Report’s 2020 Best Colleges list and ranked No. 49 in the 2020 Wall Street Journal/Times Higher Education College Rankings.

Established in 1925 during the region's famous real estate boom, today the University is a major research university engaged in nearly $346 million in research and sponsored program expenditures annually. While the majority of this work is housed at the Miller School of Medicine, investigators conduct hundreds of studies in other areas, including marine science, engineering, education, and psychology.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

To ensure the safety of our workforce, the University of Miami / Miller School of Medicine / UHealth System requires that all faculty and staff receive influenza (flu) and COVID-19 vaccinations or request for a medical or religious exemption prior to the hire date.

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