Experience Inc. Jobs

Description

Opening for an Executive Administrative Assistant

Location: behind Brickell area near Downtown area (candidates within a close vicinity preferred)

Parking: Paid, in buildings private garage

Schedule: In office, Mon - Fri; 8-5

Salary: $75,000 - $85,000 (with some possible stretch) depending on experience

Benefits: percentage of medical paid, vacation, holidays, 401k and other; Free parking

This is an exciting opportunity for an Executive Administrative Assistant to join a recognized global distributor. This stable company offers long term careers, potential advancement, benefits and other perks. This role provides Administrative Assistance support to 3 Executives.

The ideal candidate has a versatile background able to assist with daily office operations and coordination, assistance with key clients, banking, vendors and credit mgt., and human resources clerical tasks. Ability to travel to Puerto Rico for special and re-occurring projects is a plus, but not required and can be discussed. Candidate that demonstrate a self-starter attitude, ambition and pro-active approach to business initiatives have an opportunity for promotion into various areas and/or ongoing ability to cultivate skills.

Executive Administrative Assistant Responsibilities:

• Managing day-to-day office operations supplies, repairs etc.

• Coordinating and scheduling meetings and other appointments

• Handling travel arrangements, hotel bookings

• Assisting with key client visitor arrangements

• Organizing office events, lunches, and annual parties

• Managing vendors, suppliers and any experience with letters of credit is a plus

• Overseeing payments for office and additional properties; ensuring licenses are up to date

• Any experience with clerical bookkeeping for A/P and invoking payments is a plus

• Providing clerical assistance in Human Resources to the controller

• Showing flexibility and readiness to step in for special needs and project management as they arise

• Ability to travel to Puerto Rico for special and re-occurring projects is a plus, but not required and can be discussed

Requirements

• Candidates within a close vicinity preferred, to location which is behind Brickell area near Downtown area

• Proven experience in an administrative assistant role, preferably at the executive level

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Excellent verbal and written communication skills in English

• An array of versatile skills including, Administration, Operations, clerical Bookeeping, HR assisatance and Project Management

• Ability to prioritize tasks and meet deadlines in a fast-paced environment

• Bachelors or Associates Degree preferred in any related field

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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