Experience Inc. Jobs

Description

We are in search of a Bilingual (Spanish) Office Administrator for a contract to permanent hire job opportunity located in Mesquite, Texas. In this role, you will be tasked with a variety of administrative duties, including maintaining accurate records, managing scheduling, and providing support to different departments within the plant.

Responsibilities:

• MUST be bilingual in Spanish

• Offer administrative assistance to the Plant Manager and other departments including HR, Customer Service, Operations, and Safety.

• Handle the task of creating and maintaining an Overtime Calendar for the Production Staff.

• Manage the logistics and scheduling of the conference room.

• Regularly order and restock office supplies, ensuring the supply room is always well-stocked and organized.

• Take up the role of answering and directing phone calls to the appropriate department or individual.

• Oversee the shipping of packages necessary for the plant.

• Assist with the organization and management of plant events and activities.

• Welcome visitors and manage the plant's front door.

• Take detailed minutes and notes during meetings and distribute them as needed.

• Help with the Open Enrollment process for employee benefits.

• Maintain a clean and organized office environment.

• Handle planning and coordination of birthday celebrations and other committee activities.

• Responsible for handling incoming and outgoing mail.

• Reconcile work orders with job transactions to validate inventory.

• Order food and catering for plant events and meetings.

Requirements

• Proven administrative assistance skills are a must

• Exceptional customer service capabilities, with a focus on addressing inquiries and resolving issues efficiently

• Proficiency in data entry tasks, ensuring accuracy and attention to detail

• Strong knowledge of Microsoft Excel, Microsoft Outlook, and Microsoft Word

• Demonstrated experience in organizing files, both physical and digital

• Ability to handle scanning tasks as required, maintaining high standards of accuracy

• Skilled in scheduling appointments, coordinating calendars, and managing time effectively

• Familiarity with shipping functions, including packaging, labeling, and dispatching goods

• Proven experience in providing back office support, contributing to overall operational efficiency

• Comfortable handling inbound telephone calls, demonstrating detail oriented communication skills

• Experience with answering multi-line phone systems, ensuring all calls are routed correctly

• Familiarity with telephone answering systems, ensuring smooth communication within the organization.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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