Experience Inc. Jobs

Payroll Coordinator

Melville, NY - On-site

One of Aston Carter's top global manufacturing companies is looking for a driven Payroll Specialist to join their team.

What you’ll enjoy…

• Modern Campus – Enjoy a personal desk space to personalize and multiple employee lounges throughout our office

• Leadership Development – Partner closely clerical staff and supervisors that lead CE and career development efforts

• Stocked Kitchen – Free coffee and snacks daily in addition to catered lunches, annual events, and celebrations

Position Overview

Under general supervision, this position is responsible for maintaining and processing the weekly and bi-weekly payrolls, including balancing and reconciling all payroll figures. The position is also responsible for maintenance of the payroll records and reconciliation of all payroll related general ledger accounts.

Essential Functions

• Process and verify the weekly and bi-weekly branch payrolls, including entering any exceptions such as overtime, personal time, sick time, vacation time, etc.

• Prepare a weekly control worksheet by location, calculating the new gross YTD payroll using beginning gross, new hire gross, gross salary increases, termination gross, etc.

• Coordinate and collaborate with the different facilities to get the data required and signed off in order to process payroll

• Balance the total YTD payroll figures calculated on the control worksheet to both the Employee File Maintenance Report and the Payroll Balance Sheet reports

• Once balanced, submit the request for checks to be run and the direct deposit data to be generated

• Balance direct deposit payroll data and release to bank via phone

• Prepare wire transfer request forms for all payrolls and for the 401(k) transfer

• Balance all garnishments and issue checks to appropriate agencies

• Prepare verifications of employment for employee credit applications, mortgages, etc.

• Answer payroll inquiries from a variety of sources including employees, management, banks, governmental agencies etc.

• Enter, process and verify quarterly and year end incentive and holiday bonus’ through the payroll system

• Balance and verify 401(k) data for all payrolls, including random spot checking of company match amounts

• Verify 401(k) figures with the 401(k) fund administrators/record-keepers

Skills

• A minimum of 1 year payroll experience

• Working knowledge of Microsoft Office

• Must be detail oriented and exhibit extreme discretion in keeping all information confidential

Please apply today for IMMEDIATE consideration, as we are looking to set up interviews and make a hiring decision by the end of the week. This is an urgent position that will move quickly – apply today!

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.