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The Estee Lauder Companies Administrative Assistant in Melville, New York

Administrative Assistant

Brand: Estée Lauder Companies

Description

To provide support to the R&D executive staff and R&D as a whole under the supervision and direction of the SVP of the Group.

Executive Office-Based:

  • Answer phones, route calls, file, fax, photocopy and take accurate messages for R&D executive staff as assigned. Sense of urgency/knowledge of Executive’s needs is imperative in order to perform this task successfully.

  • Create memos, presentations and spreadsheets as required using Microsoft applications.

  • Schedule/set up meetings and conferences for Executives both on and off-site as required and must be able to successfully communicate with internal and external customers globally. Assistant must have exceptional knowledge of company policy and conference room equipment as well as excellent communication and follow-up skills to ensure that meeting requestor’s needs are met.

  • Create detailed travel itineraries as required for traveling executives and ensure that all travel documentation is obtained before submitting documents to the R&D Travel Coordinator (i.e. visa information, passport information, foreign country invitation letters, etc.) , ensure that department runs smoothly in his/her absence, etc.

  • Process all on-line GERS Expense Reports as required for R&D Vice Presidents and Executive Directors of groups as assigned.

  • Route and follow-up on all documents requiring signature from Vice Presidents or Executive Directors, (i.e. Project Requests, Invoices, memos) and process or distribute accordingly.

  • Execute all UPS and FEDEX requests

Facility-Based:

  • Log all attendance information on attendance records as requested.

  • Schedule and manage all R&D conference room requests. This responsibility would require ensuring that all conference room requests are appropriately executed, conflict resolution skills and an advanced knowledge of conference room equipment.

  • Process and follow-up on all Office Supply orders for respective groups.

Have knowledge of all departmental procedures and needs and fill in for co-workers as needed.

Qualifications

  • Must be proficient in using a personal computer with exceptional knowledge of Microsoft Office Suite, especially Excel, Word, Outlook and most importantly Powerpoint.

  • Must have excellent communication, organization and follow-up skills that will translate across cultures.

  • Excellent interpersonal skills & professionalism - ability to deal with outside companies and all levels of management

  • Must be able to adapt quickly to the ever-changing, fast-paced and demanding office environment with a positive attitude and team mentality

  • Minimum 5 years previous experience as an Executive Assistant or Administrative Assistant. Experience with providing support at the Senior Vice President level as well as experience with international customers preferred.

  • Previous experience with compliance policies and procedures, confidential/sensitive issues is essential.

Must have prior experience (at least 3-6 months) in an R&D and/or Testing environment.

Personal Computer, Fax, Calculator, Copier

Job: Research & Development

Primary Location: Americas-US-NY-Melville

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Travel: No

Job Number: 229107

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com

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