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EA & Office Manager

Date posted: 22 May 2024

Location: Melbourne, VIC, AU, 3122

Company: Orora Group

The Role

As the Executive Assistant & Office Manager you will be responsible for high-level admin support to the Chief Executive Officer and the Orora Board of Directors. As the Office Manager you will also play a crucial role in coordinating cross-functional activities, and managing the general functioning of the Hawthorn Head Office. The successful candidate will be a proactive and detail-oriented professional, capable of managing a wide range of administrative and executive support tasks.

Key Responsibilities

• Complex Calendar Management: Efficiently manage the CEO's & Board of Directors schedule and co-ordination of meetings

• Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, demonstrating excellent written and verbal communication skills.

• Travel Coordination: Arrange and coordinate domestic and international travel itineraries, accommodations, and other logistics for the CEO and their spouse. As well as the Orora Board of Directors.

• Document Preparation: Assist in the preparation and editing of reports, presentations, and financial documents.

• Expense Management: Manage and reconcile expense reports in a timely and accurate manner.

• Office Administration: Assist in organization of social events, manage supplier relationships & ensure expenses for the Head Office are paid within a timely manner

• Leadership: Provide direction and guidance to our two Receptionists

About You

• Previous experience as an Executive Assistant or similar role within a corporate environment

• Strong organizational and time-management skills with the ability to prioritize tasks effectively

• Excellent communication and interpersonal skills

• Advanced knowledge Microsoft Office Suite, particularly Outlook Calendar management and travel management systems

• Discretion and confidentiality are essential.

How to Apply

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