Job Information
The Salvation Army Finance & HRSN Billing Assistant in Medford, Oregon
Description
Recruiting Opportunity Closes: 09.24.2024
Hourly Wage: $25.00
Hours Per Week: 40
Status: Non-Exempt / Full Time
Number of Positions: 1
Department: Administration
Position: Finance & HRSN Billing Assistant
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
Application Instructions:
Complete the online job application, upload a resume.
To apply online go to: Finance & HRSN Billing Assistant (https://tinyurl.com/ys63mr9u)
To apply in person go to 304 Beatty St., Medford, OR 97501. Bring a resume and complete the job application provided to you. Incomplete applications will not be accepted.
Questions, contact Krystle Williams at krystle.williams@usw.salvationarmy.org or call (541) 773-6965. Ms. Williams is the sole point of contact for questions regarding this position.
Recruiting Accommodation Statement:
To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.
Education and Work Experience:
Education: High School Diploma or Equivalent
Work/Professional Experience:
A minimum of two years’ experience working in a professional office setting
A minimum of one year experience in medical billing or equivalent
Scope of Position:
The purpose of this position is to partner with other CCO’s, coordinate care through UniteUs and other referral entities, identify needs, and track access to climate, housing and nutrition services for the purpose of billing services for all HRSN eligible clients. In addition, this position will provide support to the Business Administrator to timely and efficiently invoice for services, provide support documentation for grants as needed, and help guide other departments in how to enter HRSN services to provide the most accurate billing and statistics.
Knowledge, Skills and Abilities Required:
Must demonstrate a passion for The Salvation Army’s mission, doctrine and local ministries; and represent the ideals of The Salvation Army in every aspect of their work.
Proficiency with all Microsoft Office suite programs is mandatory.
Must be able to manage a variety of projects at any given time.
Must be able to work in an environment that is busy and must be able to work in spite of interruptions and surrounding activities.
The ability to maintain a self-motivated and self-directed schedule. The employee must demonstrate the ability to plan, organize, and coordinate the functions of their position.
The ability to present oneself in a professional and appropriate manner.
The ability to maintain confidentiality regarding information and documentation.
The ability to interact with coworkers and the public in a positive manner and the ability to work with people of diverse backgrounds and circumstances.
The employee works with sensitive and confidential material. This position requires a criminal history information check. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.
The following equipment may be used: telephone, computer equipment, copy machine, and 10 -key calculator. Frequent phone and in-person contact with people from diverse backgrounds will occur.
It is the responsibility of each employee of The Salvation Army, Medford Citadel Corps, to reach out to people, without discrimination, in the name of The Salvation Army, helping to build whole people- spirit, soul and body.
Essential Duties & Responsibilities: HRSN Services
Responsible for input of HRSN billable services for clients at all Medford sites.
Pull statistical reports from Wellsky/HMIS and other programs as needed for grant reporting and billing.
Notify Business Admin. of errors, missing information or changes in Wellsky/HMIS and other programs related to HRSN services.
Maintain detailed spreadsheets for billing purposes when invoicing granter for HRSN services.
Attend monthly HRSN update meetings.
Attend offered trainings and conferences related to the HRSN program or other CCO related training, as appropriate.
Design and implement filing systems appropriate for HRSN record keeping.
Ensure filing systems are maintained and current to both TSA and HRSN retention policies.
Ensure security, integrity and confidentiality of data.
Notify Business Admin. of any procedural and policy changes needed to improve operational efficiency of the HRSN program.
Maintain a safe and secure working environment for all client details.
Work with Business Admin. to ensure all Medford sites are trained and provided retraining as needed for screening, providing services, and inputting all HRSN related services into Wellsky/HMIS.
Essential Duties & Responsibilities: Finance Assistant
Assist in pulling monthly, quarterly and year end reports for grants as assigned.
Assist in data input into Wellsky/HMIS for grant related services.
Pull month end reports for statistical reporting for services provided through the Administration Office.
Assist in data entry for Seasonal program services.
Other duties as assigned.
Physical Requirements:
Must have the ability to: sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis, to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead, and to lift up to 40 lbs. (usually file boxes).
Working Conditions:
Must be able to work in an environment that is fast paced and must be able to multi-task and work in spite of interruptions and surrounding activities.
Confidentiality:
Requires daily involvement in personal and professionally sensitive matters which require maintaining absolute confidentiality. Works with sensitive and confidential material. Obiding by strict TSA confidentiality policies and HIPPA at all times.
Environment Conditions- Office:
Works on multiple projects simultaneously in a busy, open office with frequent interruptions from phones, printers, and walk-in traffic. The department faces constant interruptions, tight deadlines, and competing priorities. Frequent contact with diverse individuals. The work environment demands concentration on technical tasks despite interruptions, requiring long periods of sitting and computer use. Projects often have strict deadlines and require efficient organization and prioritization. Must be able to pull required information from multiple sources for billing, grant reports and statistical reports.
Miscellaneous:
The Salvation Army does have a dress code. This will be shared with you at the time of employment.
Work Schedule:
This position requires the ability to be flexible in the work week schedule. Attendance is an essential function of this position. Regular program hours are Monday through Friday, 8:00 a.m. – 12:00 p.m.; 1:00 p.m. – 5:00 p.m., however this schedule may be modified by mutual agreement in order to facilitate the support required by the Officers and Business Admin. in a variety of circumstances.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.
Supervisor: Business Administrator
Qualifications
Education
Required
- High School or Equivalent or better
Experience
Required
- A minimum of two years’ experience working in a professional office setting. A minimum of one year experience in medical billing or equivalent.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)