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University of Texas Rio Grande Valley DIRECTOR OF SPONSORED PROGRAMS in McAllen, Texas

Position Information

Posting NumberSRGV7662


Number of Vacancies1

LocationMcAllen, Texas

DepartmentSponsored Programs



Scope of Job

Manage all aspects of Pre-Award operations, including knowledge in all aspects of sponsored programs including post award and compliance activities.

Description of Duties

  • Leads, coordinates, and supervises pre-award staff, submission systems, and procedures related to the submission of grant proposals and contracts.

  • Manages all pre-award operations to assure institutional and sponsor compliance has been met for budgetary appropriateness and completion of all proposal documents prior to the set deadline.

  • Stays abreast of regulations and guidelines of federal and non-federal agencies.

  • Acts as primary agency liaison on all matters regarding pending grants and contracts.

  • Ensures accountability, reliable customer service, and streamlining of pre-award operations.

  • Performs personnel administrative functions (hiring, training, supervising, evaluating, providing professional development opportunities, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel, and ensuring department outcomes are achieved.

  • Collaborates with directors within the Division of Research for the strategic planning and continuous quality improvement; develops and implements strategic initiatives.

  • Collects, analyzes, and presents reports, facts, and statistics to support institutional decision making and policy creation to ensure compliance with federal, state, and university rules and regulations.

  • Develops goals and objectives for effective research administration operations.

  • Plans and develops workshops and other institution-wide training sessions regarding institutional and granting agency required research policies and procedures; prepares office publications and announcements.

  • In collaboration with Post Award (non-financial) support the implementation of grants upon receipt.

  • Aides in the securing of pre-award documents for contracts.

  • Knowledge of the development and maintenance of all contracts within research administration.

  • Coordinates internal or external audits of sponsored programs by providing requested information and documentation; takes appropriate action following audit reviews.

  • Perform other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Certified Research Administrator or Master’s degree and/or PhD degree.


CRA Certification is preferred.

Required Experience

Six (6) years of experience in research administration, including managerial experience. Experience in pre and/or post award administration. Working knowledge of federal, state, institutional policies, and guidelines, such as Uniform Guidance, Cost Principals, Audit Requirements and FAR clauses.

Preferred Experience

Experience in contract review and negotiation.


Use of standard office equipment. Experience with electronic research administration tools like online databases, submission tools, internet resources, and website development.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.


Excellent oral and written communication, financial, analytical, and negotiating skills. Ability to work as a team member demonstrating self-reliance and resourcefulness. Ability to communicate effectively with diverse groups and to provide leadership and direction. Demonstrated ability to network and consensus build with internal and external stakeholders.

Physical Capabilities


Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date07/05/2024

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth



Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please do not hesitate to contact us at (956) 665-2451 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/43464

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

    • Are you a current UTRGV employee?
  • Yes

  • No

    • Are you now, or previously, employed by The University of Texas System or any of its institutions?
  • Yes - I currently am employed by the UT System or its institutions

  • Yes - I have previously been employed by the UT System or its institutions

  • No - I have never been employed by the UT System or its institutions

    • Please select your highest level of completed education.
  • 6th grade education

  • 10th grade education

  • High School Diploma or GED

  • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

  • Bachelors Degree from an accredited university

  • Masters Degree from an accredited university

  • Ph. D. or other terminal degree from an accredited university

  • None of the above

    • Please provide the field of study for your education:

(Open Ended Question)

    • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
  • Less than 1 year

  • 1 year

  • 2 years

  • 3 years

  • 4 years

  • 5 years

  • 6 years

  • 7 years

  • 8 years

  • 9 years

  • 10 years

  • Over 10 years

    • Do you meet the minimum requirements for this position?
  • Yes

  • No

Applicant Documents

Required Documents

  • Resume

Optional Documents

  • Cover Letter/Letter of Application

  • Curriculum Vitae

  • Unofficial Transcripts

  • Reference Letter 1

  • Reference Letter 2

  • Reference Letter 3

  • Certifications and Licenses

  • Training Certificates

  • Other Document

  • List of 3 References

  • Unofficial Transcripts 2

  • Unofficial Transcripts 3

  • Letter of Interest

  • Unofficial Graduate Transcripts

  • Additional Document