Experience Inc. Jobs

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Position Title: Building Secretary (to Principal)

Immediate Supervisor: Building Principal

Summary: Provides administrative/secretarial services necessary to assist the building principal. Promotes a positive image of the school through interactions with parents, students, staff, and community members.

Essential Duties and Responsibilities: ](https://www.applitrack.com/linnmar/onlineapp/jobpostings/view.asp?internaltransferform.Url=)]{segoe="" ui",sans-serif"=""}**

• Receive calls and visitors to the school office, answer questions and refer to the appropriate school staff.
• Maintain strict confidentiality and project a professional image when handling sensitive and confidential situations and information.
• Enter and compile accurate data (e.g. student information, District time keeping system, calendars, budget, newsletters, staff attendance, substitute log, etc.) to comply with financial, legal and/or administrative requirements.
• Compose a wide variety of documents (e.g. school newsletter, correspondence, agendas, minutes, staff bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
• Coordinate a variety of programs and/or activities to ensure availability of facilities and/or equipment according to District guidelines.
• Create and maintain manual and electronic documents, file and record data (e.g. student enrollment/withdrawal information, emergency cards, discipline referral information, student attendance records, contracts, time logs, keys work orders, reports, etc.) to provide up-to-date reference and audit trail.
• Monitor assigned activities and/or program components (e.g. school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) to ensure compliance with financial, legal and/or administrative requirements.
• Monitor students referred to the main office for illness, discipline, etc. to ensure their safety and welfare.
• Participate in meetings, workshops and seminars as assigned.
• Analyze and process documents and materials (e.g. requests for field trip transportation, enrollment/withdrawal, student daily attendance logs and reports, report cards, discipline referrals, reports, etc.) and disseminate information to appropriate parties.
• Research a variety of topics to address a variety of administrative requirements.
• Respond to inquiries from a variety of internal and external parties (staff, parents, students and public) to provide information and facilitate effective communication.
• Support other administrative personnel and provide assistance with administrative functions.
• Present information on administrative procedures, services, regulations, etc. to train and orient other building personnel.
• Coordinate school maintenance and inventory needs. Process work orders and order supplies as needed.
• Open, read and distribute mail.
• Manage personnel leave/substitute teacher documents.
• Regular and reliable attendance.
• Other duties as assigned.

Professional Standards: *1. Quality of Work (Work is correct, precise, and neat; confidentiality is maintained, as job requires; work product presents positive/professional appearance.) 2. Quantity of work (The amount of work performed is evidence of high productivity; industrious; carries fair share of work load; seeks additional tasks.) *3. Knowledge of job (The job and job-related responsibilities are well understood and reflected in job performance; exhibits continuou improvement and ongoing learning.) *4. Creativity/Problem Solving (Offers new ideas; suggests innovative and better ways of performing necessary tasks.) *5. Interpersonal Skills (Works collaboratively with others; courteous; polite; pleasant; promotes positive image in contacts with co-workers and district's customers.) 6. Dependability (Completes work in a timely fashion; reliable; punctual; consistent attendance; stable and calm in a crisis or an emergency; works independently.) 7. Professional Appearance (Dress is acceptable for the job; appears clean, well-groomed and "professional.") 8. Organizational Skills (Exhibits ability to prioritize work; organizational skills enhance job productivity.) *9. Technical Skills (Exhibits proficiency in and uses required computer applications to maximize efficiency.) 10. Written/Verbal Communication (Convey information and ideas accurately and clearly to meet the needs of the reader, transfers thoughts and ideas into speech and presents clearly.) *11. Managing Change/ Adaptability (Demonstrates good understanding of organizational changes and communicates support for such change.) **12. Professional Approach (Professional, positive, and helpful approach with customers. Displays loyalty toward the organization. Demonstrates a capacity to understand customer (internal and external) requirements and produces a professional level of service that is satisfactory.) 13. Flexibility (Demonstrates openness to new organizational structures, procedures, technology. Willingly takes direction and will modify one's preferred way of doing things.) 14. Safety (E