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Permit Specialist I

Closes On: July 31, 2024 at 11:59 PM EST

Department:Building

Division:Building

Job Status:Full-Time

Rate of Pay:$38,899.00 - 54,576.00

Position Type:Regular

Status:Open until filled

Details:Pay Grade 8 Apply Now (https://fl-margate.civicplushrms.com/Application/Login.aspx?enc=g4JtQObLhzRSCRnf/2ANYhWKjgDy7KqTkvmuDTqkNnvtxjqMdPgdVJezebqPdWuP)

General Statement of Job

Performs customer service, clerical and technical work in the Building Department. Assists customers with application submittal directions, establishes and tracks primary and sub-applications, determines the completeness of applications, processes applications, calculates and reconciles fees, issues permits or other completion documents, and records data in the computer system. Work is performed under general supervision of Lead Permit Specialist and Office Manager.

Essential Functions

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.

Coordinates daily application submittal activities; organizes, prioritizes, and directs work to the plan review or technical review staff; monitors status of applications; and provides technical support with respect to submittal of applications.

Explains, and ensures compliance with applicable federal, state, and local codes, laws, rules, regulations, specifications, standards, policies and procedures related to processing of applications; initiates any actions necessary to correct deviations or violations.

Performs intake of building permit applications; assists with planning & zoning permit applications, certificate of use and business tax applications.

Explains the application process and associated fees to customers; assists customers with applications and the completion of forms used for the permitting process; reviews timelines; refers applicants to other departments to facilitate application processing; explains review process to the public, including how to respond to review comments.

Checks contractors’ licenses to verify proper insurance coverage and current worker’s compensation insurance coverage.

Ensures that initial application files to ensure presence of all required copies of pertinent forms, plans, materials, reports, records, and other documents; ensures distribution of documents as necessary.

Issues permits; instructs applicants on the use of web and telephone based systems to check status, schedule and check inspections.

Denies applications based on failure to meet minimum requirements; and rejects incomplete applications.

Performs other duties as assigned.

Minimum Training and Experience

High school diploma or equivalent; supplemented by one (1) or more years of clerical and customer service experience. Must be proficient with the Microsoft Office Suite. Knowledge of the Florida Building Code and the Florida Accessibility Code, experience using Project Dox building permitting software, and experience with the permitting process is preferred.

Minimum Qualifications to Perform Essential Functions

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Physical Requirements: Tasks involve some walking, standing, some lifting and carrying objects of light to moderate weight (5-15 pounds).

Data Conception: Requires: Requires the ability to compare and/or judge the readily observable, functional, or composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving and receiving instructions, assignments and/or directions.

Language Ability: Requires the ability to read a variety of materials relevant to government, legal, and city administration operations.

Intelligence: Requires the ability to draw valid conclusions in task processing and prioritization.

Verbal Aptitude: Must communicate efficiently and effectively in Standard English. Must speak with poise, confidence, and control.

Numerical Aptitude: Requires the ability to add, subtract, multiply and divide.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape, and visually read various information.

Motor Coordination : Requires the ability to coordinate hands and eyes accurately in handling, sorting and filing documents.

Manual Dexterity: Requires the ability to utilize a variety of modern equipment. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: May not require the ability to differentiate between colors or shades of color depending on department of assignment.

Interpersonal Temperament: Requires the ability to deal with people from a variety of department in both the giving and receiving of instructions. Must be able to perform under stress of frequent deadlines.

Physical Communication : Requires the ability to talk and/or hear; (talking: expressing or exchanging information by means of spoken words; hearing: perceiving nature of sounds by ear).

Environmental Requirements: Tasks are performed without exposure to adverse environmental conditions, e.g., dirt, cold, rain, fumes.

Knowledge, Skills and Abilities

Knowledge of the planning and building permit operation practices and procedures for the state, county, and other agencies.

Knowledge of the Florida Building Code and the Florida Accessibility Code .

Knowledge of departmental rules, regulations, procedures, and functions.

Knowledge of permit and application related fees.

Knowledge of building applications.

Knowledge of site plans and construction documents.

Ability to effectively communicate both orally and in writing.

Ability to learn and demonstrate the appropriate calculation of permit related fees.

Ability to learn and demonstrate an understanding of the planning & zoning permit process.

Ability to troubleshoot, research and resolve customer complaints and issues.

Ability to review and demonstrate an understanding of building applications.

Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work.

Ability to regularly attend work and arrive punctually for designated work schedule.

Additional Information

Candidates will be considered for Permit Specialist II or III if they meet the training and experience requirements.

Rate of Pay: $42,311.00 - $59,363.00 (Permit Specialist II)

High school diploma or equivalent; supplemented by two (2) or more years of clerical and customer service experience, including two (2) years of previous experience working with permits. Broward County Board of Rules and Appeals Permit Certification required within one (1) year of hire in this position. Must have knowledge of the Florida Building Code and the Florida Accessibility Code. Must be proficient with online permit processing software and platforms (such as Accela, Avolve ProjectDox, Energov, OpenGov) and the Microsoft Office Suite.

Full Job Description: https://www.margatefl.com/DocumentCenter/View/4270/Permit-Specialist-II-

Rate of Pay: $45,723.00 - $64,149.00 (Permit Specialist III)

High school diploma or equivalent; supplemented by two (2) or more years of clerical and customer service experience, including one (1) year of previous experience working with permits. Broward County Board of Rules and Appeals Permit Certification is required within one (1) year of hire in this position. Must have knowledge of the Florida Building Code and the Florida Accessibility Code. ICC Certification is required. Must be proficient with the Microsoft Office Suite.

Full Job Description: https://www.margatefl.com/DocumentCenter/View/7533/Permit-Specialist-III-

Disclaimer

The City of Margate, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Margate will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Application Special Instructions

Please upload all relevant certifications.