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Children's Aid Administrative Assistant in Manhattan, New York

Administrative Assistant 1/23/24Part Time--Manhattan

Job ID: 006824
Description:

Frederick Douglass Community Center (885 Columbus Avenue)

$18 - $20 / Hour

*Position Summary: *The Administrative Assistant position is a part time temporary summer role, with the possibility to return for future programs. This position is under the Workforce Development subdivision and requires a detail-oriented employee who is comfortable in a fast-paced environment due to our strict Departmen of Youth & Community Development deadlines. You will report to the Program Coordinator and they will provide support and weekly check-ins for you and your peers in on-site and remote environments; to ensure that the daily administrative operations of Summer Youth Employment Program run efficiently & smoothly. You will receive hands-on training as we transition into each phase of Summer Youth Employment Program ; enrollment, orientation, placement, payroll, and internal audits. As well as respond to and resolve administrative inquiries and questions via phone and email.

Responsibilities: *Under the direct supervision of the Program Coordinator, the Administrative Assistant’s responsibilities include the following:*

  • Attend Departmen of Youth & Community Development and Children's Aid Society meetings and trainings as required.

  • Serve as parent and participant liaison to effectively resolve concerns regarding payroll, placement and/or other program policies and procedures.

  • Support team members throughout the different phases of SYEP including but not limited to; enrollment, orientation, placement, payroll, and data management

  • Administer internal audits for all employment program files and documents in preparation for yearly City and State audits.

  • Organize and facilitate staff orientations and training sessions to enhance program productivity.

  • May facilitate work readiness workshops for teens served by the Division and develop strategies that connect jobs & careers.

  • Maintain up-to-date notes during the phases of SYEP; Enrollment, Orientation, and Placement. To ensure we can recall what may have occurred with youth, parents, and supervisors.

  • Navigate and utilize the YEPS system daily; for SYEP inquiries, daily SYEP functions, payroll, and data entry.

  • Assist in participant and worksite information as it relates to Divisional work readiness programs including SYEP and YEPS databases.

*Minimum Qualifications: *

  • At least 2 years experience in the youth development field, work readiness, and/ or Non-Profit.

  • Currently enrolled in a College or University.

*Key Competencies: *

  • Candidates must be able to work independently in a fast-paced environment.

  • Have good verbal and written communication skills, and be detail-oriented.

  • Candidates must be familiar with Microsoft Excel and Word.

Requirements:

Job Type Part Time

Location --Manhattan

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