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University of Guam Endowment Foundation, Inc. Administrative Assistant in Mangilao, Guam

Administrative Assistant JOB DESCRIPTION Job Summary: The Administrative Assistant is responsible for maintaining day to day administrative, archiving, and personnel services, as well as donor relations activities in order to support operations. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES May include any and/or all of the following: Administration - Schedule all meetings for the Executive Director - Responsible for communicating with the Board of Directors for regular Board of Directors Meetings and other events - Prepare and finalize written communication for Executive Director - Staff Executive Director and/or Associate Director at scheduled meetings - Create and prepare board packets - Board Meeting minutes - Verification of bank deposits - Supervise student volunteers at various events - Pick up, receive, and sort mail - Assist in preparing tickets and invoices for confirmed companies and individuals - Responsible for updating donor payroll deduction information - Open the office at 8AM - Answer phone calls - Ensure office is presentable for visitors (cleaning and trash removal) - Acquire office supplies and coordinate office maintenance needs - Organization and archiving of UOGEF files (electronic and hard copies) - Monitor media for news articles related to UOGEF (maintain electronic copies for archives) - Other duties as assigned. Donor Relations - Communicate and Coordinate with donors and constituents concerning matters relating to UOGEF - Engage in prospect and donor research - Responsible for updating donor information in CRM as needed. - Coordinate acquisition of/and distribution of donor thank you gifts Fundraising - Support Developers in the coordination and production of events sponsored by UOGEF

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