Experience Inc. Jobs

Summary This position is located in a USDA, NRCS State Office. The incumbent serves as Executive Assistant to the State Conservationist by performing secretarial, administrative and miscellaneous clerical duties necessary to support the State Conservationist's office which includes public relation activities, field liaison, planning meetings and conferences, scheduling, and controlling correspondence. Relocation/Recruitment Incentive up to $10,000. Responsibilities Screens all calls and visitors, identifies urgent matters and concerns that may require immediate or personal attention of the Division Director or Branch Chief. Determines when to refer calls to an alternate, resource, such as another staff member, work area, or more appropriate agency. Independently handles minor questions and complaints, response dates and deadlines, appointments, location of current policy and/or procedures. Serves as the correspondence coordinator to ensure that all controlled correspondence is answered accurately, completely, and in a timely manner. Arranges travel including securing related reservations for the State Conservationist or staff members. Participates in planning meetings, prepares agendas, and documents meeting minutes. Analyzes all correspondence delivered to the division and determines appropriate routing for action and information. Assists in coordinating/administering the Freedom of Information Act(FOIA) program across the state. Serves as state records management coordinator, responsible for coordinating the overall state-wide records management program. Requirements Conditions of Employment Qualifications Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. Time in grade: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. For the GS-07 Level: To qualify for the GS-07, you must possess one year of specialized experience equivalent to the GS-06 level in the Federal service, or comparable experience not gained through federal service that demonstrates secretarial work. Examples of specialized experience include coordinating, monitoring, and performing basic clerical and administrative functions of a work unit; knowledge of grammar, punctuation, format, and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems; experience with software suites related to word processing and database maintenance; providing administrative advise on basic office procedures; performing basic receptionist duties; researching regulations. For the GS-08 Level: To qualify for the GS-08, you must possess one year of specialized experience equivalent to the GS-07 level in the Federal service, or comparable experience not gained through federal service that demonstrates that demonstrates secretarial work. Examples of specialized experience include performing a wide variety of complex administrative services functions to support communication, correspondence, scheduling, monitoring, and daily operations in a work unit; above average knowledge of grammar, punctuation, format, and style to prepare correspondence and of software suites related to word processing and database maintenance; advanced knowledge of software suites related to word processing and database maintenance; interpreting established policies and procedures; determining the needs of customers and assisting based on supervisor's guidance; researching regulations and making appropriate recommendations. For the GS-09 Level: To qualify for the GS-09, you must possess one year of specialized experience equivalent to the GS-08 level in the Federal service, or comparable experience not gained through federal service that demonstrates secretarial work. Examples of specialized experience include performing a wide variety of complex administrative services functions to support communication, correspondence, scheduling, monitoring, and daily operations in a work unit; advanced knowledge in grammar, punctuation, format, and style to prepare correspondence; proficiency in software suites related to word processing and database maintenance for complex office functions; providing technical administrative advice on established policies and procedures; independently determining the needs of customers and personally assisting when appropriate; researching, interpreting and providing guidance on regulations. Note: There is no education substitution. For more information on the qualifications for this position, click here: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-PROF Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no basic educational requirement for this position. Education cannot be substituted for specialized experience Additional Information Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100. PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following: If called for an interview, applicants must be available to interview within 3 business days of being contacted. If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline. Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed. This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Current USDA policy includes telework for an 8 hour work day, 4 days per week; other flexibilities are possible dependent upon availability and/or the position and its associated duties. Employee participation is at the discretion of the supervisor. Physical Demands: The work is sedentary. The position requires some walking, standing, bending, or carrying of light items such as papers, books, and reports. Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms and require use of safe work practices with office equipment, avoidance of trips and falls, observance of building regulations. Recruitment and/or relocation incentive may be authorized.