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U.S. Army Corps of Engineers Management Assistant (OA) in Louisville, Kentucky

Summary About the Position: The management assistant, performs a wide variety of essential management and administrative support functions. Utilizes a practical understanding of mission requirements and priorities, policies, organization structure, functions, procedures, processes, and principles of management. Interprets these areas for applicability to the branch and furnishes guidance as necessary. *Management may select from either of the grades advertised. Responsibilities Coordinates clerical and administrative reporting requirements. Prepares reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, transmit, finalize, print and saves documents. Establishes controls and suspense dates and follows up on suspense actions to ensure required action and responses are made within deadlines. Serves as training coordinator. Coordinates annual/intermittent training surveys and maintains training budget. Provides technical assistance to employees and supervisors regarding development matters and sources of needed training. Prepares and enters training information into financial system and notifies supervisor and employees on status of training requests. Establishes and maintains database or spreadsheet records of programs. Maintains Government Training VISA Card for the branch. Assures credit card purchases are in accordance with regulatory and procedural guidelines. Assists in monitoring the operating budget. Assists in pulling reports for training, awards, and miscellaneous reports. Serves as back-up timekeeper. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 GS-06 Specialized Experience: One year of specialized experience which includes: Preparing reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, transmit, finalize, print, and saves documents; pulling reports for training, awards, and miscellaneous reports.. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). GS-07 Specialized Experience: One year of specialized experience which includes: Coordinating clerical and administrative reporting requirements for the office; preparing reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, format, transmit, finalize, print and save documents; assuring outgoing material is in compliance with current directives; reading, reviewing, and/or preparing outgoing correspondence and reports, verifying the accuracy of punctuation, format, enclosures/attachments; utilizing an automated financial system to track financial obligations; procuring goods, supplies, and services for the office; making travel arrangements and providing travel services; and performing timekeeping and related duties. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. You will be evaluated on the basis of your level of competency in the following areas: Customer Service (Clerical/Technical) Interpersonal Skills Management Support Manages and Organizes Information Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) Administration Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Retention, Recruitment or Relocation incentives may be authorized.

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