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Minimum Requirements:Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 7E (Salary)Position Description:The Faculty Affairs Manager, under supervision of the Health Science Center (HSC) Faculty Affairs Director, is responsible for various duties in support of the School of Medicine leadership team consisting of the Dean, Vice Dean for Faculty Affairs, department chairs and executive administrators. This position plays a vital role overseeing the flow of all data related to the faculty career cycle. This position manages the collecting, organizing, tracking, and circulating of information supporting faculty employment actions. This role requires innovative thinking, collaboration with department stakeholders, and effective communication to ensure smooth operations and high-level service delivery. With support from the HSC Faculty Affairs Director, this position will manage office communications and trainings to departments regarding office processes. This position will supervise the Faculty Affairs Database Analyst, manage continuous improvement strategies, and foster strong business relationships with internal and external stakeholders. Working in collaboration with the Director, this individual will also take a lead in creating strategic initiatives in maintaining efficient processes and data organization within the office. As an Interfolio Administrator for the School of Medicine they are responsible for managing the program system and workflows for entry of faculty actions. This will include creating, configuring, and maintaining Interfolio workflows for 23 departments. This managerial position within the School of Medicine operations is crucial for driving efficient processes and organized databases. Reporting directly to the Director of HSC Faculty Affairs, the manager will lead the development and implementation of long-term goals, strategies, and policies. Additionally, they will provide high-profile consulting for university leadership, serve as a resource for interpreting and applying faculty-related policies and guidelines.Essential Duties and Responsibilities Collaborate with the Director of HSC Faculty Affairs to identify the need for new or revised policies, processes, and procedures, ensuring stakeholder input.Lead strategic initiatives for operational improvement, overseeing the development and implementation of School of Medicine processes and standard operating procedures.Coordinate with school administrators to implement mandated programs and activities, providing support and guidance as necessary.Owner of website content development as the lead content creator providing content related to training materials facilitating the understanding of faculty development processes, programs, and faculty recognition.Develop and conduct workshops and training sessions to manage faculty affairs program implementation and ongoing knowledge transfer for School of Medicine staff development.Deliver clear and strategic communication on policy and operational matters related to faculty affairs.Manage the Faculty Affairs Database Analyst, ensuring reliable data system builds and workflows providing guidance and support as needed.Manage high-level administrator appointment processes across the School of Medicine.Overseeing database integrity by ensuring accurate data entry, preparing source files for digital formats optimized for seamless integration and accessibility within our systems, and managing the data auditing process to ensure data accuracy across various databases, certifying the reliability of comprehensive reports for leadership and accreditation bodies. This role requires meticulous attention to detail and a proactive approach to data management.Provide strategic leadership and authoritative approvals for all faculty employment processes within the unit, while expertly managing critical Workday and Interfolio procedures and requirements for the School of Medicine.Preferred Qualifications Strong commitment to customer service excellence.Strong understanding of faculty career life cycle.People management experience.Extensive Workday experience in initiating and processing employment actions.Extensive experience with both Interfolio RPT and UofL Folio modules.Proven strong group presentation abilities.Proficiency in Microsoft Word, Powerpoint, Outlook, Microsoft Teams/Zoom and Adobe DC.Competencies Strategic Thinking and Planning:Ability to think strategically and develop long-term goals and strategies aligned with the School of Medicine's objectives.Proficiency in analyzing complex situations, identifying challenges, and proposing innovative solutions to improve operational efficiency.Stakeholder Collaboration:Demonstrated capability to collaborate effectively with various stakeholders, including department chairs, executive administrators, and university leadership, to gather input, build consensus, and implement policies and procedures.Process Improvement:Proven experience in leading and driving operational improvement initiatives, including the development and implementation of new policies, processes, and procedures to enhance faculty affairs management.Communication Skills:Strong communication skills, both verbal and written, to deliver clear and strategic communication on policy matters, operational updates, and training materials for school stakeholders.Ability to develop and conduct workshops and training sessions to facilitate knowledge transfer and staff development within the School of Medicine.Leadership and Supervision:Effective leadership skills to supervise and guide the Faculty Affairs Database Analyst, ensuring accuracy in data management, documentation, and adherence to established policies and procedures.Experience in managing high-level administrator appointment processes and overseeing the day-to-day office activities to ensure smooth operations.Project Management:Proficiency in project management principles and practices to oversee multiple projects simultaneously, prioritize tasks, and meet deadlines effectively.Experience in managing website content development, training materials, and other resources to support the implementation of faculty affairs programs and initiatives.Data Management and Analysis:Strong analytical skills to manage data auditing processes, ensure data accuracy from various databases, and generate comprehensive reports for leadership and accreditation purposes.Experience in utilizing Interfolio or similar program systems for managing faculty actions and workflows, including configuration and customization to meet organizational needs.Adaptability and Innovation:Ability to adapt to changing priorities, environments, and technologies, and drive innovation in faculty affairs management processes to meet evolving needs and challenges.Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.