Experience Inc. Jobs

Description

The Semel Institute's Educations Office is seeking to hire a full time Program Assistant to help with the operations of the following programs: Academic Trainee Office, Psychology Programs, and Medical Clerkship. This is an opportunity to support UCLA

Health's world-class researchers as they redefining human health and patient care.

Join us and live out your passion for supporting discovery and make a meaningful difference in the lives of those we serve.

Duties in this role include:

• General Administrative Support.

• Assistant with website maintenance.

• Assist the Psychology Programs Coordinator.

• Serve as a back-up during Internship Recruitment season.

• Assist with application processing, interviewer schedule availabilities, open houses, and faculty selection committee meetings.

• Assist with purchasing and reimbursements.

• Assist with notations and database maintenance.

• Coordinate with practicum and legal to create and maintain up to date Affiliation Agreements

• Organize onboarding of practicum students.

• Assist Executive Coordinator with Resnick clerkship Rotation and ensure DGSOM clerkship learning objectives are fulfilled.

• Prepare welcome emails and end of rotation emails for all 4th year electives

• Manage all medical student evaluations.

• Review visiting fourth year medical student applications on Visiting Student Application Service (VSAS) with faculty course chairs to determine eligibility of student to be accepted into an elective course

• Assist the ATO Coordinator in trainee administration.

• Send and follow up appointment summary and termination emails to trainees.

• Work with coordinator to manage data and monitor trainee reappointments track visa cases.

• Monitor and track all incoming requests Leaves of Absences, New Appointments and new Visas Cases.

• Assist in entry of visa cases in DGSOM VITS.

• Assist in collection of documents applicable to trainees.

• Other task as needed.

Pay Range:

Qualifications

• Interpersonal skills sufficient to interact appropriately and effectively with faculty, staff and trainees.

• Skills establishing priorities that accurately reflect the relative importance of job responsibilities to meet deadlines.

• Computer knowledge including but not limited to, creating documents in word, spreadsheets, Internet and database applications, sufficient to produce reports and correspondence, and to oversee web-site maintenance

• Skills needed to work independently within a collaborative team environment and following through on assignments with minimal direction.

• Strong organizational skills

• Demonstrated ability to work with sensitive and confidential information.

• Demonstrated ability to learn and/or adapt to new systems.

• Ability to write clearly and effectively.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.