Experience Inc. Jobs

Description

Take on a vital role within a leading health organization. Help ensure a smooth and efficient procurement processes to support the clinics. Take your expertise to the next level. You can do all this and more at UCLA Health.

Under the supervision of the Faculty Practice Group Office Purchasing Supervisor, you will play a key role in coordinating all activities related to purchasing and payables for the clinics managed by the Faculty Practice Group and the administrative operations. You will also:

• Provide seamless support to clinics and suppliers from submitting requisitions, processing low-value orders, processing reimbursements, processing Pcard orders, managing license renewals, facilitating certifications, managing blanket agreements, uploading invoices, reconciling statements, resolving unpaid invoices, and responding to customer service inquiries

• Facilitate training and provide oversight to assigned managers and clinic staff in helping to assure orders are processed promptly, this includes but is not limited to obtaining price quotes, preparing orders, following up with vendors and clinic managers, and maintaining files while adhering to UCLA Purchasing policies and procedures

• Ensuring the correct coding of transactions and providing supporting documents as needed

• Assist in additional duties for the department

Salary Range: $28.30 - $54.74 HourlyQualifications

We're seeking a self-motivate and highly organized professional with the following:

Required:

• Ability to perform basic mathematical calculations quickly and accurately

• Ability to maintain confidentiality and tact relative to administrative, medical, and personnel issues

• Ability to use a PC and an assortment of software programs such as Microsoft Word and Excel, as well as a printer and copier

• Verbal communication to speak with individuals of varying backgrounds to obtain and convey specific and sensitive information

• Skill in handling work assignments independently or with minimal supervision

• Ability to establish and maintain professional, helpful, and courteous relationships with patients, physicians, faculty, staff, and other individuals from Hospital and Campus

• Interpersonal skills sufficient to interact daily on a one-to-one basis in person and via telephone with faculty members, clinic personnel and other University staff while maintaining a calm and professional demeanor

• Skill in prioritizing tasks and working productively under pressure of frequent interruptions/distractions and high-volume workload in order to meet deadlines

Preferred:

• Knowledge of UCLA Medical Center and Campus policies and procedures in regard to purchasing and accounting as well as other policies related to position

• Familiarity with online purchasing systems such as BruinBuy Plus or Jaggaer

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.