Experience Inc. Jobs

Description

Our client, a well-known entertainment agency, is looking for an Executive Assistant to support a C-level executive. This role involves managing the office for a busy executive, liaising with a variety of individuals, and handling a high volume of administrative tasks. This position requires you to work on site daily.

Responsibilities:

• Manage a high-volume calendar, ensuring efficiency and balance in daily, weekly, and monthly schedules.

• Prepare and manage follow-up files and 'To-Do' lists, determining which items can be handled directly.

• Liaise with multiple external legal counsels on active litigation cases, subpoenas, and contracts.

• E-file a high volume of documents and send documents for e-sign as requested.

• Access and run reports on various corporate databases.

• Organize and update hard copy files, ensuring all relevant documents are easily accessible.

• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities.

• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner.

• Coordinate logistics for large meetings, lunches, and team meetings.

• Assist with creating presentation materials and resources.

• Complete monthly expense reports and other administrative tasks.

Requirements • Proficient in Cisco Webex Meetings for organizing virtual meetings and webinars

• Experienced in using Concur for travel and expense management

• Proficient in Customer Relationship Management (CRM) software to manage customer interactions

• Familiarity with Kronos Timekeeping System for workforce management

• Experienced in using About Time for mobile time and attendance tracking

• Skilled in Calendar Management to organize and schedule appointments

• Strong written and verbal Communication skills

• Ability to manage Conference Calls efficiently

• Skilled in drafting professional Correspondence

• Ability to Book Travel Arrangements effectively

• Expertise in Manage Calendar to ensure smooth workflow and prevent overlaps.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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