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Los Alamos National Laboratory Administrative Assistant 3 in Los Alamos, New Mexico

Vacancy Name: IRC85980

Organization Name IQPA-PA/QPA - PERFORMANCE ASSURANCE

Minimum Salary 44000

Maximum Salary 67800

Where You Will Do

The Institutional Quality & Performance Assurance-Performance Assurance (IQPA-PA) Group is looking for an experienced, highly motivated administrative assistance to support the group office, under the direction and supervision of the Group Leader and Professional Staff Assistant. You will have a customer focused approach to administrative responsibilities and work cooperatively with the staff in a dynamic and diverse office environment.

You will be expected to function with minimal supervision in a professional, confidential, and discrete manner, and adhere to timeliness, flexibility, and adaptability. You must maintain a professional demeanor under pressure while meeting multiple deadlines and a large number of daily interactions with a variety of internal and external staff. You will be a resource to interpret and provide information regarding organizational policies and procedures, have comprehensive knowledge of Laboratory administrative policies and interact with all levels of management at the Laboratory and with our DOE Field Office (NA-LA) partners. Some of the responsibilities may include, but are not be limited to: calendar management, answering phones, composing, editing, and proofreading routine and non-routine correspondence, processing material purchases, verifying and tracking time and labor, making travel arrangements/expense reports, processing visitor paperwork, creating and maintaining office files/records/SharePoint and web/form design, Division Office task tracking and task response.

Where You Need

Minimum Job Requirements

Administrative Support

Demonstrated advanced experience and proven competence performing administrative support and office management. Demonstrated willingness to provide support in a busy, dynamic office environment and to assist with special projects wherever needed. Demonstrated ability to work effectively and calmly under pressure of multiple deadlines, interruptions, and changing priorities while maintaining a high level of accuracy and attention to detail. Proven experience organizing, prioritizing and following-through to completion on multiple tasks under strict deadlines and changing priorities. Demonstrated experience managing electronic calendars and coordinating meetings.

Organization

Experience organizing, prioritizing, managing and following through to completion, multiple assigned tasks in a demanding work environment.

Communication

Excellent oral, written, and interpersonal skills including proofreading, grammar, spelling, punctuation, accuracy, and attention-to-detail with the d emonstrated ability to build effective working relationships and interact with all levels of management including internal and external stakeholders.

Business Systems/Document Production

Advanced knowledge and experience with WebEx, Google Docs, web design and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint, etc.) , including the demonstrated ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations. Must be able to produce reports, documents and complex internal and external correspondence with minimal supervisors and often without established instruction.

Education/Experience

Five years of related experience, or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable.

Desired Qualifications

  • Familiarity with LANL organizational structure, administrative policies, and procedures.

  • Proficiency in LANL business systems; Oracle (time, labor, and purchasing), Utrain (training), Sunflower (property), Concur (travel) and LANL invoice system.

  • Demonstrated ability to manage teleconference meetings, multiple calendars, and email with complex schedules, involving senior-level managers.

  • Ability to obtain and use Purchase Card for Division; experience with iProcurement; ability to serve as Designated Procurement Representative (DPR).

Note to Applicants

For full consideration, i n addition to a resume, please provide a detailed cover letter addressinghow you meet both the required and desired skills listed for this position.

This position will be part of the Laboratory’s Telework Pilot and may work from a remote/home location within a two-hour ground commute of the Laboratory. The Telework Pilot is in effect from Oct. 1, 2020 through Sept. 30, 2021, but may be shortened or extended at the manager’s discretion. Ability to report on-site is a must for this position

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

§ PPO or High Deductible medical insurance with the same large nationwide network

§ Dental and vision insurance

§ Free basic life and disability insurance

§ Paid maternity and parental leave

§ Award-winning 401(k) (6% matching plus 3.5% annually)

§ Learning opportunities and tuition assistance

§ Flexible schedules and time off (paid sick, vacation, and holidays)

§ Onsite gyms and wellness programs

§ Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements

  • for access to classified matter.

  • Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to PolicyPolicy P701for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.

Appointment Type Regular

Regular

Contact Details

Contact Name Secrest, Jana Trainer

Email jsecrest@lanl.gov

Work Telephone

Req ID: IRC85980
Category: Administrative Support

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