Job Information
Andromeda Advantage Inc Construction Bid Administrative Assistant in Long Island City, New York
We are looking for a highly organized and detail-oriented Bid Administrative Assistant to join our team. This role combines administrative support with key responsibilities in the bid management process, making it perfect for someone who enjoys variety and thrives in a dynamic environment. If you have a passion for organization and a proactive approach to work, we want to hear from you!
Essential Functions
Generate proposal numbers in order to create digital folders and saving RFP per company procedures
Save bid docs (drawings, sketch or markups) in appropriate folder
Type proposals/change orders in a timely manner
Receive incoming bids via phone and forward to estimating email
Provide support to estimators by arranging site visits ( if requested by the customer) and coordinating with estimators
Respond to phone calls/emails in a timely professional manner
Ability to multi-task and to work under time constraints
Have great customer service skills
Qualifications
Excellent written and verbal skills.
Proficient knowledge of MS Office: specifically Excel and Word
Attention to detail
Ability to self-perform all duties with little guidance.
Excellent time management, organization and communication skills required
Effective organization and communication skills.
Work Environment
This position operates in a professional office setting. The position requires extensive client interfacing and requires rotation between remote and physical work environment. This position uses standard office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to maintain a stationary position, ascend/descend and traverse. The position also requires frequent use of computers and other office productivity machinery. At times, duties may involve transporting items of appx. 25 pounds and working around outdoor weather conditions. The position is expected to require prolonged periods of communication, perceiving, and expressing oneself.
Position Type
This is a full-time, in-person position.
Travel
1% local travel is expected for this position.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.
Department
Spring Estimating
Employment Type
Full-Time
Minimum Experience
Experienced
Compensation
$60,000 - 65,000