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MANAGEMENT ASSISTANT

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MANAGEMENT ASSISTANT

Salary

$89,454.94 Annually

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

CM MAP 25-26

Department

CITY MANAGER (UC)

Opening Date

08/20/2024

Closing Date

12/13/2024 2:00 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

For over 40 years, the City of Long Beach Management Assistant Program has been attracting the country's top graduate students to work in the dynamic field of local government.

The Long Beach Management Assistant Program offers an intense and fulfilling one-year apprenticeship filled with challenge, excitement, and tremendous opportunities for career and personal growth—not to mention a host of work-life benefits that are hard to match.

Excellent and meaningful opportunities to explore different public service career options await you in the Long Beach Management Assistant Program. Whether you are looking for a stepping-stone to launch your public service profession, grow a long-term public service career, or change career paths, the City of Long Beach Management Assistant Program provides a unique, immersive, and rewarding opportunity to work in local government. The program will help you gain the knowledge and skills to be an effective local government practitioner and make a difference in your community. The opportunity to be a highly valued integral player on the City team makes the City of Long Beach an employer of choice.

EXAMPLES OF DUTIES

Duties of this position may include, but are not limited to:

• Learn about the challenges and opportunities of managing a large organization by working under the direction of the City Manager in four different departments during the year as a Management Assistant, including the City Manager's Office and Financial Management.

• Take a leadership role on challenging city-wide projects throughout the course of the program, developing lasting innovative solutions to serve a diverse community. Management Assistants are considered key members of the City Management Team and will have the opportunity to contribute to internal and external City priorities across departments.

• Work alongside highly accomplished career managers and be privy to the highest level of executive decision-making, including weekly engagement in Department Director meetings. The expectations and the workload for Management Assistants are very high, and program participants join a cohort of accomplished City leaders. Management Assistants gain invaluable experience and management skills, and are well prepared to compete for professional positions within the City.

REQUIREMENTS TO FILE

MINIMUM REQUIREMENTS:

The City of Long Beach invites applicants who meet the following minimum requirements to apply:

EDUCATION:

• Applicants must have completed the requirements for a Master's Degree in Public Administration, Public Policy, Urban Planning, Business Administration, Organizational Leadership, Public Health, Social Work, or related field by June 2025.

  EXPERIENCE:

• Six (6) months of paid or voluntary experience in government, public policy, finance, legislation, research or statistical analysis, program implementation, or equivalent experience.

  REQUIRED DOCUMENTS:

  Applicants must submit the following:

• Resume & Cover Letter:Detailing the scope and level of their current or most recent positions and responsibilities, including any honors, achievements, and school/ extracurricular activities.

• Proof of Education: Provide documentation of a Master's degree or current enrollment in a Master's program (such as a copy of your diploma or unofficial transcripts). Note that program requirements must be completed by June 2025.

• Responses to Supplemental Questions:

• Recommended formatting: Each response should be no longer than 2 pages, single-spaced, with 1" margins, and in 12pt Arial font. Applicants who do not follow the recommended formatting specifications will not be disqualified.

  Incomplete applications or those that do not meet the minimum requirements will not be considered.

SELECTION PROCEDURE

This recruitment will close at 2:00 PM Pacific Time on Friday, December 13, 2024.To be considered, please submit an online application, including a cover letter, resume, proof of education, and responses to supplemental questions in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in a preliminary interview and the top candidates will be invited to the City of Long Beach for further assessment. The City of Long Beach uses an Assessment Center as the last step in the process to select each year's Management Assistants. Skills that may be assessed include analytical, budgeting, communication and writing, interpersonal skills and presentation skills. The selection committee will make final job offers at the conclusion of the assessment. If a final job offer is accepted, Management Assistants are responsible for their own relocation and housing expenses.

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to theCalifornia Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visitingFair Chance Act | CRD (ca.gov) (https://calcivilrights.ca.gov/fair-chance-act/)

The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices. We believe in providing equal opportunities to all applicants and ensuring that every applicant is evaluated based on their qualifications and merit. If you believe that you have been unjustly disqualified based on minimum qualifications for an unclassified job opportunity, you have the right to appeal the decision. Find out more about theApplicant Appeal Processby visiting Applicant Appeal Process (longbeach.gov) (https://www.longbeach.gov/hr/about-us/talent-acquisition/applicant-appeal-process/) .

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call 562-570-7915.

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

For more information about the program, including FAQs, please visit:https://longbeach.gov/jobs/map/

If you have any questions about this recruitment, please email:

hr-talentacquisition@longbeach.gov

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

· Medical and Dental Insurance

· Life Insurance

· Retirement Plan (P.E.R.S.)

· Paid Vacation, Personal Holidays and Sick Leave

· Deferred Compensation

· Credit Union Membership

· Free Bus Transportation (Long Beach Transit)

· Flexible Spending Accounts

· Free Employee Parking

· Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand these instructions?

• Yes

• No

  02

  MINIMUM REQUIREMENTS:Do you currently hold or will you possess a Master's degree in Public Administration, Public Policy, Urban Planning, Business Administration, Organizational Leadership, Public Health, Social Work, or a related field by June 2025? Note: Copy of degree or unofficial transcript is a required attachment to your application.

• Yes

• No

  03

  Do you have six (6) months of paid or voluntary experience in government, finance, public policy, finance, legislation, research or statistical analysis, program implementation, project management, or equivalent experience?

• Yes

• No

  04

  Please describe the experience that qualifies you for this position.

  05

  Please submit your written response to the following question in PDF format. Responses are to be no more than two pages per question.(Q1: How will serving as a Management Assistant with the City of Long Beach equip you in realizing your short-term and long-term career goals/professional aspirations? What is it about the City of Long Beach that makes this your position of choice?) Please include your name on all pages submitted. Your submitted response will be used as part of the evaluation and selection process. Did you attach your PDF response to this question?

• Yes

• No

  06

  Please submit your written response to the following question in PDF format. Responses are to be no more than two pages per question.(Q2: Describe the most complex analysis that you have completed in either a work, internship or school project/assignment. Please briefly describe the project/assignment and your role, describe the issue that required analysis, the significance of the project/assignment, any analytical tools used to complete the project/assignment, what the outcome of the analysis was and what you learned about yourself and your skills.) Please include your name on all pages submitted. Your submitted response will be used as part of the evaluation and selection process. Did you attach your PDF response to this question?

• Yes

• No

  07

  Please submit your written response to the following question in PDF format.(Q3: Describe three qualities you possess that you believe will make you successful as a Long Beach Management Assistant.) Responses are to be no more than two pages per question. Please include your name on all pages submitted. Your submitted response will be used as part of the evaluation and selection process. Did you attach your PDF response to this question?

• Yes

• No

  08

  The application process for this position requires that you attach: (1) a cover letter, (2) a resume, (3) proof of education, and (4) written responses to questions 5, 6, and 7, in PDF format. Did you attach these documents?

• Yes

• No

  09

  REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, or transcripts, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristics on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

• Yes

• No

  10

  CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

  Required Question

Agency

City of Long Beach

Department

CITY MANAGER (UC)

Address

411 W. Ocean Blvd., 10th Fl

Long Beach, California, 90802

Phone

(562) 570-6711

Website

https://www.governmentjobs.com/careers/longbeach

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