Experience Inc. Jobs

Job Title

Personal Assistant

Job Description Summary

Job Description

Personal Assistant

Location – London

We have a great opportunity for an experienced PA or Team Secretary to join our London Leasing team, based in City office.

You will join a large team and your purpose will be to provide administrative support to our Partners and wider London leasing team.

This position will require you to work from our City office 4 days a week.

Key Responsibilities:

• Diary Management - coordinate and organise internal and external meetings / presentations. As well as management and coordination of diaries for International Partners. Looking ahead at diaries to resolve any clashes before they occur.

• Format client and internal presentations, documents and correspondence when required.

• Inbox Management for one International Partner and overseeing Inbox Management of three IP’s while on Annual Leave.

• Assisting the City Office Agency team when producing pitch documents.

• Co-ordinating new starter induction – ensuring IT, phones etc. arranged before new team members join.

• Financial - Fee Forecasting for both City and West End Leasing / Lease Advisory Teams, work closely with the team members to obtain necessary information to assist with submitting invoices / Credit Notes / Unbilled Revenue Requests. As well and creating PO numbers using our Workday system

Knowledge & Experience:

• Proficient in all Microsoft programmes including MS Word, PowerPoint, Excel, Outlook, and Teams.

• Must be able to multi-task and manage multiple priorities.

• Outstanding attention to detail.

Skills & Personal Qualities:

• Exceptional organisation and time management skills.

• Flexible approach to meet the demands of the team.

• Ability to prioritise workload and operate proactively.

• A strong team player who is self-motivated, uses own initiative and works well under pressure.

• Ability to handle confidential and sensitive information.