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Looking at the challenges the world is facing today Philips’ purpose has never been more relevant. So whatever your role, if you share our passion for helping others, you’ll be working towards creating a better and fairer future for all.

As an Administration & Payroll Specialist you will be part of be part of Philips People Services team and perform administrative and payroll tasks for employees based in the United Kingdom and Ireland including managing personnel & payroll data, benefits and talent administration.

In this role you will:

• Processing changes in employees’ employment life-cycle accordingly to country payroll calendar and global guidelines (new hire, transfer, time & attendance, benefits, payroll) - data input to Workday and other HR systems

• Processing and updating requests in case management system

• Preparing respective employment documentation (contract of employment, leaver letter, certificates, etc.)

• Generating admin & payroll reports (e.g. Workday)

• Processing personal data changes of Philips employees (Workday, downstream systems)

• Generating reference, visa application letters

• Supporting HR Advisors with complex queries related to admin & payroll area and being a back-up to cover daily operations

• Liaising with HR Managers, Reward Partners and People Managers in order to investigate particular employees’ cases

• Performing internal controls in accordance with ICS/SoX

• Supporting role for People Managers to guide them through business processes executed in Workday accordingly to global guidelines

• Collaborating with vendors, external providers and other supporting departments (benefits provider, IT department, finance, etc.)

• Collaborating with members of country local team on HR related topics

• Participating in regional/global improvement projects. Delivering sound customer solutions

You're the right fit if:

• You have a Bachelor/Master degree

• You are fluent in English (both orally and in writing)

• Knowledge and understanding of HR processes and policies, an experience in payroll - will be an additional asset

• Workday/ SAP HR system knowledge is a plus

• You are familiar with MS Office

• You are detail oriented

• You have an ability to effectively prioritize and organize workload, multi-task is essential

• You are careful, cautious and honest in processing confidential information

• You have an ability to work in a changing environment to meet demanding deadlines and timescales

• You have an excellent teamwork skills and ability to work independently

• You are an effective listener and have a highly developed interpersonal skills

Our benefits:

• Annual bonus based on performance achieved 

• Private medical care with the option to extend it to family members 

• Benefit System cards 

• Discount for Philips’ products 

• Wide variety of trainings & learning opportunities

• Promotion of a healthy lifestyle in the office

• Employee Assistance Program

• Hybrid model of working (after on-boarding at least 2 days in the office per week)

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose.

If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.

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