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This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4241170 The Admin Assistant is an administrative support position responsible for greeting all visitors to the company and routing them to the appropriate company representative, answering a multi-line telephone, taking accurate messages, scheduling appointments, filing, photocopying and other clerical duties. Additionally, the incumbent will have regular access to sensitive information and must therefore be able to demonstrate professional discretion and maintain confidentiality at all times.

Job Type: Part Time

ACTIVITIES/TASKS/SCOPE

Receive and screen guests and visitors to the office with the highest professionalism and courtesy;

Provide information as allowed by the company;

Answer all incoming calls and forward or direct them to the proper office or person in the company;

Assist administrative/clerical staff in maintaining office files and records;

Perform other clerical and administrative tasks as may be assigned;

Send, receive and distribute faxes for the company;

Manage incoming and outgoing mail and deliveries;

Perform document management (reproduction, binding, collating, laminating, shredding and filing);

Prepare and send overnight deliveries; and,

Perform such other duties as are assigned.

OTHER DESIRED COMPETENCIES

Ability to work office hours of 8:00 a.m. to 5:30 p.m., Monday through Friday as needed;

Ability to establish and maintain effective working relationships within a matrix reporting structure;

Ability to manage a medium sized switchboard, voice mail system and telefax;

Ability to understand and follow written and verbal directions;

Communicates effectively on the phone and with on-site visitors and clients; and,

Possesses excellent verbal and written communication skills in the English language.

EDUCATION/EXPERIENCE

High school diploma or its equivalent

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sitting, standing, and walking

Infrequently lifting up to 25 pounds

Infrequent overhead lifting of over 25 pounds

Bending, climbing and stooping

Keyboarding/typing

Ability to read effectively from a computer screen and/or a paper copy

Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works in an office environment.