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Summary The Budget Analyst works at a two-division teaching hospital affiliated with the University of Kentucky (UK) Medical Center at the Lexington VA Health Care System, Lexington, Ky. The affiliation with UK is extremely active and has representation of all major clinical specialties and subspecialties. UK and VAMC Lexington have an extensive number of shared/combined research studies and projects which creates an ever increasing emphasis on privacy and information security of research data. Responsibilities The Budget Analyst will normally work at one of the locations for the two divisions (Sousley Campus or Bowling Campus), but is required to work or be based at either location as necessary. Duties include but are not limited to: Performs routine budget administration functions at the Lexington, KY VAMC in the formulation, execution, and review of assigned portions of the appropriated fund budget of the employing Department of Veterans Affairs Medical Center Formulates and revises the annual budget estimate for base support activities and components (e.g., communications, personnel management, automated data processing, maintenance, supply, and transportation). Researches, compiles, and summarizes data concerning personnel salaries and expenses and similar object class and line item information needed to formulation of budget estimates. Selects and enters budgetary information on a wide variety of related forms, schedules, and reports. Monitors and tracks obligations and expenditures for base support functions throughout the execution phase of the annual operating budget. Verifies that obligations and expenditures occur on a timely basis in accordance with the annual work plan and regulatory controls, and are within amounts programmed. Reports variations in excess of accepted funding limitations to activity managers. Recommends transfer of funds between object class and line item accounts under the same appropriation or allotment when funds needed to cover increases in obligations or expenditures fall within established limits. Checks the accuracy and adequacy of budget justification data submitted in support of .budget estimates or requests for allotments by comparison with source documents (e.g., employment statistics, project reports, payroll records, and supply inventory records). Prepares data summaries for inclusion in routine and special reports on budget execution and applies basic statistical formulas (e.g., cost benefit ratios) to budgetary data to illustrate the effects of changes in levels of funding for current projects. As assigned, performs designated segments of more complex budgetary assignments of higher graded coworkers. For example, prepares the budget estimates for personnel salaries and expenses and supplies and equipment. Drafts procedural guidance to installation managers concerning the format for submission of annual estimates of funding needs. Performs other related duties as assigned. Promotion Potential: This position will be filled at the GS-7 level. This is a career-ladder position. The major duties listed above represent the full performance level of GS-9. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-9. The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade DOES NOT guarantee promotion to the full performance level. Work Schedule: Monday through Friday 8:00 AM-4:30PM Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Budget Analyst/PD30185A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/19/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:GS-7 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: In a developmental capacity, performs routine and recurring budget administration duties; Gathers extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed one full year of graduate level education (or superior academic achievement) from an accredited college or university that demonstrates the knowledge, skills, and abilities necessary to do the work of a Budget Analyst. (TRANSCRIPT REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must possess equivalent combinations of successfully completed graduate level education in Accounting or related disciplines appropriate to the position (in excess of a bachelor's degree) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performs routine and recurring budget administration duties; Gathers extracts, reviews, verifies, and consolidates a variety of narrative information and statistical data; Researches guides to extract legal, regulatory, program, and budgetary information for use by the supervisor or higher-graded analysts; Prepares preliminary budget estimates and reviews justifications for a few relatively stable program and/or program support activities. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a masters or equivalent graduate degree or 2 full academic years of progressively higher level graduate education in a related field of study that demonstrated the knowledge, skills and abilities necessary to do the work. OR LL.B. or J.D., if related. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. (TRANSCRIPT REQUIRED) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must possess equivalent combination of specialized experience and post high school education as described above that demonstrates your ability to perform the duties of this position. For the GS-09, only graduate education in excess of 18 semester hours (1 years) is creditable. If you qualify by a combination, your experience must be detailed in your resume and transcripts are required. Preferred Applicant: The preferred applicant will be a Budget Analyst with previous experience within the VA. The applicant must have knowledge and demonstrated use of budgetary principles and standards with two years' experience preparing, justifying, reporting on, and executing a budget in a fast-paced environment within the VA. The incumbent would have two years' experience as a fund control point clerk or official and working in the Veterans Health Information Systems and Technology Architecture/Integrated Funds Distribution Control Point Activity (VISTA/IFCAP). The incumbent would have extensive knowledge of VA Policies and Procedures in accordance with U.S. Treasury and VA Regulations pertaining to financial data. The preferred applicant would have two years' experience proficiently utilizing software programs such as Financial Management System (FMS), Veterans Health Information Systems and Technology Architecture/Integrated Funds Distribution Control Point Activity (VISTA/IFCAP), Pyramid Analytics, Rogers Software Development (RSD), SnapWeb, PAID, etc. Preferred applicant would have experience utilizing Microsoft Excel in a professional, financial setting including being able to use and manipulate complex spreadsheets, creating formulas, graphs, macros, etc. and would be proficient in other Microsoft Office applications such as Word and Access databases. The incumbent would have extensive experience using standard office equipment such as but not limited to copiers, fax machines, scanners, computers, 10-Key calculators, etc. You will be rated on the following Competencies for this position: Budget Administration Communication Computer Skills Control of Funds Customer Service Principles of Finance Self Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Permanent Employee Status: If you are unsure if you have permanent employee status to be considered for this position, you can verify your status by referring to Box 24 on your most recent SF-50. The box must have a 1 or 2 in order to be considered for this position. Physical Requirements: Work is sedentary, being performed for the most part while seated comfortably at a desk or table. A moderate amount of standing and walking is required when attending meetings and conferences, and in visiting other offices and building throughout the installation. Work Environment: Most work is performed in a properly heated and ventilated, air conditioned and well lighted office setting. There are no risks or discomforts which require special safety precautions. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.