Experience Inc. Jobs

AA

5 yrs

• Coordinate and arrange travel for undergraduate and graduate students attending conferences, events, and academic competitions.
• Ensure students understand and adhere to university travel policies and procedures.
• Manage travel expenses, documentations, and reimbursements via systems such as Concur and PRD.
• Organize and maintain all travel-related documents, receipts, and reports for auditing and compliance purposes.

• Act as the first point of contact for prospective students, providing program information and guidance on the application process.
• Assist with campus visits and communication with prospective students.
• Help with the preparation and processing of graduate assistant offer letters, orientation materials, and records in collaboration with the Director of Graduate Studies (DGS).

• Support the onboarding of new undergraduate and graduate students in coordination with the DUS and DGS.
• Assist in reviewing students’ academic progress and ensure compliance with curriculum and graduation requirements.
• Provide administrative assistance to DUS and DGS regarding curriculum updates and student advisement.

• Assist the Department Chair with administrative tasks, including organizing meetings, retreats, and special events.
• Take notes at departmental meetings and retreats and update the internal SharePoint site.
• Maintain departmental correspondence and files, ensuring accessibility and confidentiality.
• Serve as the department liaison with other university units and external organizations.

• Oversee surveys of students, alumni, and other stakeholders to collect feedback and performance data.
• Assist in analyzing data for departmental assessment and program review, tracking key performance indicators (KPIs).
• Support faculty and leadership with data gathering for accreditation and reporting purposes.

• Help the Department Chair with day-to-day administrative tasks and reporting requirements for the College and University.
• Advise on compliance with College and University governing policies and help ensure adherence across department activities.

• Bachelor’s degree or equivalent experience in administration, student services, or related field.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with Concur, PRD, or similar systems.
• Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, and external stakeholders.
• Proficiency in data analysis skills.
• Knowledge of university policies and procedures is preferred but not required.
• Experience in higher education or a similar environment is highly desirable.
• Ability to work independently, take initiative, and collaborate in a team-oriented environment.