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Job Title: Administrative AssistantJob Description

We are seeking a professional Administrative Assistant to help with a variety of administrative tasks, keep things organized, and assist multiple departments to ensure smooth day-to-day operations of the entire company.

Responsibilities

• Answer and direct phone calls

• Organize and schedule appointments and meetings

• Produce and distribute correspondence memos, letters, faxes, and forms

• Develop and maintain a filing system

• Schedule tours, communicate with office team, support employees

• Plan and schedule events

• Assist the leadership team in various administrative responsibilities

Essential Skills

• 1-2+ years of administrative assistant or office management experience

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Experience with SAP, ERP, or MRP systems

• Knowledge of office management and security systems and procedures

• Excellent time management skills and the ability to prioritize work

• Excellent written and verbal communication skills

• Ability to communicate with management effectively

Additional Skills & Qualifications

• Experience with administrative support

• Familiarity with ERP systems and SAP systems

• Competence in using Outlook, Microsoft Excel, and other MS Office applications

• Skills in filing, calendar management, scheduling, coordinating, and data entry

Work Environment

The position offers a choice between first or second shift, with hours from 8am-5pm for the first shift or 4pm-12am for the second shift. Training must be completed on the first shift. The work environment is an office setting, and you must be comfortable walking between Suite A and Suite E, as well as potentially driving to the Nandino location. The company promotes from within, offering opportunities for internal growth.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lexington,KY.

Application Deadline

This position is anticipated to close on Mar 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.