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Prime Controls Safety Administrative Assistant - Lewisville, TX in Lewisville, Texas

Summary: To provide support to the ES&H team as well as be knowledge and up to date on safety policies and procedures in the work environment. Under direct supervision, performs a variety of clerical duties and technical tasks for the Corporate ES&H Department, while assisting the Corporate ES&H Supervisor. Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Monthly contact (by phone and/or email) to current Short Service Employees (SSEs).

  • Weekly population of Frost training records to the SQL database, keeping the intranet site current with timely information.

  • Weekly checks on PPE, safety equipment, Covid-19 equipment, and new hire elements.

  • As required, purchasing inventory to keep our inventory of pars.

  • Quarterly vehicle inspections through the fleet’s online system.

  • Daily enter External Covid-19 questionnaire submissions for all offices through the intranet page.

  • Weekly set up for new hire orientations.

  • Weekly back-up of our last two years of incidents and documentation of the Safety Program on our external hard drive.

  • Monthly assist with putting together toolbox topics.

  • Daily processing of completed toolbox topics, AEGP forms, and JHAs.

  • Daily assist in the day-to-day duties of the operational side of this department.

  • Handles and prepares outgoing and incoming mail.

  • Ships and receives packages.

  • Processes correspondence, letters, forms, reports and various documents.

  • Maintains various filing systems.

  • Ensure faxes get to appropriate personnel.

  • Organizes travel arrangements (hotels, flights)

  • Assists with expense reports.

  • Issues purchase orders for safety equipment.

  • Organizes warehouse and tracking material received.

  • Helps resolve billing issues.

  • Prints and binds necessary files.

  • Assists with office maintenance.

  • Answers emails in Outlook

  • Tracks Purchase Orders

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