Prime Controls Safety Administrative Assistant - Lewisville, TX in Lewisville, Texas
Summary: To provide support to the ES&H team as well as be knowledge and up to date on safety policies and procedures in the work environment. Under direct supervision, performs a variety of clerical duties and technical tasks for the Corporate ES&H Department, while assisting the Corporate ES&H Supervisor. Essential Duties and Responsibilities include the following. Other duties may be assigned.
Monthly contact (by phone and/or email) to current Short Service Employees (SSEs).
Weekly population of Frost training records to the SQL database, keeping the intranet site current with timely information.
Weekly checks on PPE, safety equipment, Covid-19 equipment, and new hire elements.
As required, purchasing inventory to keep our inventory of pars.
Quarterly vehicle inspections through the fleet’s online system.
Daily enter External Covid-19 questionnaire submissions for all offices through the intranet page.
Weekly set up for new hire orientations.
Weekly back-up of our last two years of incidents and documentation of the Safety Program on our external hard drive.
Monthly assist with putting together toolbox topics.
Daily processing of completed toolbox topics, AEGP forms, and JHAs.
Daily assist in the day-to-day duties of the operational side of this department.
Handles and prepares outgoing and incoming mail.
Ships and receives packages.
Processes correspondence, letters, forms, reports and various documents.
Maintains various filing systems.
Ensure faxes get to appropriate personnel.
Organizes travel arrangements (hotels, flights)
Assists with expense reports.
Issues purchase orders for safety equipment.
Organizes warehouse and tracking material received.
Helps resolve billing issues.
Prints and binds necessary files.
Assists with office maintenance.
Answers emails in Outlook
Tracks Purchase Orders
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